Job Description

Key Accountabilities:

• Proactively greet and assist visitors.
• Oversee reception area management, including telecommunication systems.
• Efficiently handle inquiries, keep directories updated, and manage visitor logs.
• Maintain excellent telephone etiquette and professionalism, focusing on customer service while adeptly managing high-pressure situations.
• Updating and maintaining staff records on Facts Sharp (HRMS), including documentation such as passports, Emirates IDs, visa, security passes, and labor cards.
• Coordinating with HR and external staff to ensure timely receipt and return of documents, particularly in cases involving old security passes.
• Responding to emails and phone inquiries to provide information and assistance to staff and external parties.
• Cordially greeting and assisting clients, proficiently managing the meeting room's status for a seamless experience.
• Checking, responding to, and forwarding emails from the company's main domain to the appropriate recipients.
• Liaising with Dubai branch in case of document transfer.
• Handling the receipt and dispatch of documents through couriers, ensuring their effective distribution within the company.
• Supporting recruiters by contacting candidates, scheduling interviews.
• Providing general administrative support to various departments, addressing important requests and tasks as needed.

Desired Candidate Profile:

• Any Bachelor's Degree holder related with the field
• Must be residing in Saudi Arabia
• Should be available for face to face interview in Riyadh, Saudi Arabia
• With at least 3-5 years experience working as Receptionist and Admin Assistant in any outsourcing company or related industry