Job Description

The Receptionist is responsible for managing the front desk, providing professional and welcoming support to employees, visitors, and external guests. The role also supports the Admin team with day-to-day office operations, meeting room management, facilities coordination, courier services, office supplies, and internal events.

Key Areas of Responsibilities

Reception & Visitor Management

• Manage the reception area and provide a professional and welcoming experience to visitors and employees
• Answer and direct incoming calls and assist with general enquiries
• Greet, register, and direct visitors to the appropriate employees or meeting rooms.
• Provide general support for visitors and meetings

Meeting Room Management

• Manage conference room bookings and coordinate schedules as required
• Ensure meeting rooms and common areas are properly prepared, organized, and maintained
• Coordinate meeting room set up, refreshments, and basic equipment requirements

Courier, Mail & Document Handling

• Coordinate incoming and outgoing domestic and international courier services
• Arrange outgoing documents and parcels and maintain relevant shipment records

Office Supplies & Canteen management

• Monitor inventory and arrange purchasing of office stationery, printed materials, pantry supplies, and other office consumable
• Maintain appropriate stock levels and distribute supplies as required
• Ensure the canteen and pantry areas are clean, organized and adequately stocked.
• Liaise with vendors and service providers for pantry equipment, office appliances, and related services.
• Support invoice processing and monthly payment administration related to office supplies and services

Internal Events & General Administration

• Support internal meetings, company events, celebrations, and other employee engagement activities
• Assist with event logistics, catering, refreshments, and preparation of necessary materials
• Provide general administrative support to the Admin team as required
• Maintain accurate records and supporting documents for administrative expenses and services

Requirements

• Minimum 2 years of relevant experience in reception, office administration, hospitality, or a related role preferred
• Experience working in a multinational company or international business environment preferred
• Proficient written and verbal communication skills in English
• Strong customer service mindset with professional communication and interpersonal skills
• Good organizational skills and attention to detail
• Proactive, responsible, and collaborative attitude

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