Job Description

Receptionist & Accounts Receivable Support - Galway

Production Equipment is a leading industrial distributor supplying over 100,000 products to customers worldwide. We are currently recruiting for a Reception & Accounts Receivable Support candidate to work at our head office in Galway. This person will play a critical role in managing our front desk and providing a supporting role to our busy Accounts Team.

Reception Duties

• Greet clients and visitors with a positive, helpful attitude.
• Answering, forwarding, and screening phone calls.
• Managing info & reception inbox.
• Sorting & distributing mail.
• Ordering office stationery and monitoring stock.
• Perform other clerical receptionist duties such as filing, photocopying, and scanning of electronic documents.
• Develop good business relationships with all staff, suppliers, visitors and customers.
• Provide support to internal teams as required.
• Administer general office duties, greet visitors, manage internal meeting rooms etc.
• Create a welcoming environment in the office.

Accounts Duties

• Process incoming bank and credit card payments in compliance with financial policies and procedures.
• Upload Portal Invoices on Customer Portals.
• Review, investigate and resolve open Customer Returns.
• Send out copy Invoices, POD's and Statements as requested.
• Perform other assigned tasks and duties necessary to support the accounts department.

Skills & Experience

• Good communication, organisational and administration skills.
• Experience working with multinational organisations would be preferred.
• Competency in MS applications including Word, Excel, Outlook, and ERP experience desirable.
• Flexible and pro-active attitude with attention to detail and problem-solving skills.
• Ability and desire to deliver first class customer service and embrace new initiatives as they arise.