Job Description

Excel Prep is a specialized school committed to providing individualized education for students with developmental and learning differences. We foster a welcoming, inclusive environment that supports the growth of our students, families, and team members.

Position Overview:

We are seeking a personable, organized, and detail-oriented Administrative Coordinator to serve as the first point of contact at our front desk. This position plays a key role in supporting school operations, managing scheduling and admissions tasks, and ensuring effective communication between families, staff, and visitors. The ideal candidate has a solid background in administration, strong interpersonal skills, and thrives in a dynamic, student-centered environment.

Key Responsibilities

• Greet and assist families, students, and visitors in a warm and professional manner
• Manage incoming phone calls and emails; route messages appropriately
• Maintain accurate student and employee records with confidentiality
• Provide administrative support to school leadership and instructional staff
• Coordinate scheduling for meetings, school events, appointments, and staff coverage
• Support the admissions process by managing inquiries, scheduling tours, processing applications, and maintaining enrollment records
• Organize and manage office supplies, mail, and general front desk operations
• Communicate school updates and important information to families and staff
• Support daily school functions to ensure smooth front office workflow

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 2+ years of administrative or front desk experience, ideally in education or healthcare
• Strong verbal and written communication skills
• Highly organized with excellent attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with databases is a plus
• Professional discretion and ability to manage sensitive information
• Dependable, proactive, and able to work independently and collaboratively
• Comfortable in a fast-paced setting with regular interaction with families and staff

Preferred Qualifications

• Experience in a school or special education setting
• Familiarity with student information systems or school-based administrative processes
• Previous experience with scheduling and/or admissions support

Why Join Excel Prep:

• Be part of a mission-driven organization making a meaningful impact
• Supportive and collaborative team environment
• Competitive compensation based on experience
• Opportunities for professional growth and development

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule

• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Champaign, IL 61825 (Required)

Ability to Relocate:

• Champaign, IL 61825: Relocate before starting work (Required)