Job Description

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Responsibility:

1- Manage front desk operations, visitor registration, safety induction, and security compliance.

2- Handle meeting room bookings, telephone inquiries, courier services, and general reception activities.

3- Coordinate procurement and distribution of office stationery and supplies.

4- Process employee ID card issuance and replacements.

5- Manage vendor registration, quotations, purchase requests, and purchase orders.

6- Maintain vendor compliance records, including ICV, trade licenses, and VAT documentation.

7- Process invoices through DPROCURE and CONCUR in compliance with company procedures

8- Coordinate corporate insurance requirements, including vehicle, employee, and project-related insurance

9- Arrange employee travel requirements, including visas, flights, accommodation, and transportation.

10- Provide administrative support for employee benefits, insurance, and mobilization/demobilization activities.

11- Support Administration and HR teams through document control, reporting, and operational coordination.

12- Ensure continuity of administrative operations for YEU Dubai and YUAE Sales Departments during staff absences. annual leave, ensuring continuity of daily operations by handling administrative coordination, responding to inquiries, managing communications, and providing support to ensure smooth day-to-day operations and uninterrupted business activities.

Job Qualifications & Experience:

1- University Degree

2- Minimum 1 or 2 years of experience in a receptionist, front desk, or administrative support role.

3- Experience in handling visitors, telephone systems, meeting room coordination, and general office administration

4- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).

5- Good command of written and spoken English; Arabic language skills are an advantage.

6- Experience working in a corporate or multicultural environment is preferred.

Job Skills & Competencies:

1- Excellent communication and interpersonal skills.

2-Ability to multitask and prioritize responsibilities effectively.

3- Ability to work independently and under pressure.

4- Strong customer service and relationship management skills.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

Are you being referred to one of our roles? If so, ask your connection at Yokogawa
about our Employee Referral process!