The Role

Based at our Hawthorn head office and reporting to the Office Manager, the receptionist is responsible for managing all front office operations and for delivering high-quality administrative support across the organisation as required. This role is the first point of contact for visitors and callers and plays a key part in maintaining a professional and welcoming office environment. The Receptionist supports the office with administrative tasks, meeting logistics, and ensures the smooth operation of day-to-day office functions

Looking for flexibility? So are we. This role can be filled full-time, or we’re open to a job share if two great people want to team up and make it work - think part days, half days, or a schedule that suits your lifestyle.

Key Responsibilities

• Greet and assist visitors and ensure a professional front-desk experience
• Manage incoming calls and emails, direct inquiries appropriately, and take accurate messages
• Support the Office Manager and Executive Assistants
• Maintain office and kitchen supplies
• Receive and sort daily mail/deliveries & schedule courier pickups for outgoing deliveries
• Liaise with building management for office-related maintenance or requests
• Create Purchase Orders and assist with office related invoicing
• Assist in organising internal and external meetings, office events, and catering when required

About You

• Prior reception or admin experience is required
• Strong customer service skills, both over the phone and face-to-face
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Great communication and problem-solving skills
• Strong organisational and multitasking abilities

How to Apply

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