Job Description

Job Title:

ReceptionistThe Administrative Assistant supports the work of a RESO Manager and Site Manager by performing duties as specifically requested, such as supporting data, compiling information, filing, tabulating, recording, distributing, and handling materials, stock, or supplies. Support the efforts of the business through assisting with development of new and existing business.

Essential Functions/Core Responsibilities

• Maintain files, sort and mail documents, manage large copy and scan requests and order supplies.
• Coordinate special corporate/client events, including promotional events, team building events and client visits.
• Communication with CNX departments (EMEA and globally) for the reservation and coordination of Clients’ and CNX Executive Visits.
• Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff
• Work with Coupa, administer and account and other facility ad finance applications and tools.
• Maintains recurring internal reports
• Arrange travel details.
• Coordinate office supply ordering, postage and courier services.
• Support vendor invoice reconciliation & processing
• Schedule Meetings and Events
• Provide administrative support for HR matters – new hire documentation, access card requests, outgoing post register, employment certificates, other.
• Control of access for employees and visitors on the Reception desk and ownership in case of forgotten/stolen access card.
• Coordinate and support the company marketing/employee beneficial activities performed on site at CNX office areas
• Support and facilitate the work of external vendors/suppliers on site
• Maintains recurring internal and external audit procedures in accordance with CNX policies
• Requisitions supplies, printing, maintenance, or other services through appropriate channels
• Any additional administrative, planning and reporting tasks assigned by the Line Manager / Site Director.
• Ensure site Health & Safety and Policies & Procedures conforms to legislation
• Supervise reception and security programs at the site.
• Communicate with employee about parking policies and ensure parking policies are enforced.
• Adheres to all Health and Safety regulations, internal Concentrix, IT and local policies and procedures.
• Understands and apply Business Controls, data privacy and security guidelines/regulations. Maintain Workstation Security at any time.
• Performs additional tasks according to business needs.

Candidate Profile

• Bachelors’ university degree is an advantage
• Effective communication skills
• Ability to multi-task and meet timelines on deliverables
• Detail-oriented
• Good command in Microsoft Office (mainly with Excel and PowerPoint)
• Good knowledge of Health & Safety Legislation
• Significant administrative support or clerical experience (an advantage)
• Previous relevant working experience
• Fluency in English, written and spoken.
• Effective communication skills
• Ability to multi-task and meet timelines on deliverables
• Detail-oriented
• Good command in Microsoft Office (mainly with Excel and PowerPoint)
• Good knowledge of Health & Safety Legislation

Location:

GEO Tbilisi - Vake Plaza 7th & 8th Flrs, 72a Ilia Chavchavadze Avenue, 7th & 8th Flrs

Language Requirements:

Time Type:

Full time2027-05-31