Job Description

Receptionist is supporting function whose primary job duties include greeting vendors, customers, job applicants and other visitors and arrange for transportation services when needed. Direct visitors by maintaining employee and department directories. Answer phone and route incoming calls and place outgoing calls. Maintain security by following procedures, monitoring logbook and issuing visitor badges.

Requirements

• Greet clients as soon as they arrive and connect them with the appropriate party.
• Answer the phone in a timely manner and direct calls to the correct offices.
• Maintain conference room scheduling.
• Complete security and check-in/out procedures when Guests arrive and depart.
• Check/sort/deliver mail to appropriate entity on a daily basis and handle outgoing mail as needed.
• Take and pass on messages to employees.
• Effectively communicate with all employees professionally.
• Take and route any complaints or problems that may arise within the facility.
• Answer telephone calls and take messages or forward calls.
• Schedule and confirm appointments and maintain event calendars.
• Inform other employees of visitors' arrivals or cancellations.
• Copy, file and maintain paper or electronic documents and records as needed.
• Order office and comfort supplies as needed.
• Any other duties and responsibilities as needed.
• Working knowledge of Microsoft computer software including Word, PowerPoint, Excel

Skills Required

• Ability to clearly and effectively.
• Excellent organizational skills.
• Excellent teamwork and communication skills
• Conflict resolution skills and problem-solving ability
• Computer skills that would basic office functions.
• Desire to learn and grow within the organization
• Be Bilingual (Spanish/English)

Education & Experience

• 2+ years relevant experience preferred
• Highschool diploma or equivalent will be considered in lieu of industry experience or certifications

EEOC Statement

W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

E-Verify

W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.