Job Description

About the Receptionist Position

As a Receptionist at PRI Consultants, you’ll be our clients' first point of contact, greeting them and providing guidance for their visit. From notifying employees of guests to providing directions to a specific part of the office, our Receptionist will be willing to work with visitors to address their needs.

Additionally, you’ll be responsible for performing clerical tasks that support the office’s daily operations. From answering phone calls, distributing mail, and scheduling meetings, you’ll have a hand in all parts of the business.

Receptionist Responsibilities

• Politely greet clients and visitors, offering your assistance in a professional manner
• Notify employees of visitor arrivals
• Answer, forward, and screen phone calls and general email inquiries for multiple locations
• Assist with office administration/co-ordination of other office locations as needed
• Assist with various daily operations, including making copies, scheduling meetings, etc.
• Sort and distribute daily mail and coordinate package deliveries
• Prepare meeting and training rooms as needed
• Maintain a neat, clean, and safe common area(s)
• Restock and track inventory for the internal store
• Assist with data entry and document formatting in Microsoft Office
• Maintain the cleanliness and organization of the kitchen area, including regular tidying and restocking
• Keep common areas clean, tidy, and presentable throughout the day
• Water and care for office plants
• Assist HR with planning and coordinating group events as needed
• Support the team with other administrative tasks as they come up

Receptionist Requirement

• [1+] years of experience working in a similar role preferred but not required
• Prior reception or administrative experience is preferred but not required
• Comfortable with Microsoft Office (Word, Excel, Outlook) is highly preferred
• Professional phone manner and strong communication skills
• Presents professionally and takes pride in representing the company well
• Warm, welcoming manner with clients and colleagues
• Professional demeanor in a client-facing environment
• Organized, dependable, and able to manage a busy front desk
• Takes initiative and is comfortable with a varied, hands-on role
• Versatile, open-minded, and eager to learn and grow in the role
• Works well independently and as part of a team

Working Conditions

This is an in-office role, Monday to Friday, 8:00 a.m. to 4:00 p.m.