Job Description

TOGETHER, WE SAVE LIVES

As our first point of contact for Med-Eng, you will be responsible for answering phones, greeting guests and performing a variety of administrative duties to support various departments.

Duties & Responsibilities:

Administrative Duties

• Handles incoming calls and responds to general enquiries; transfers or redirects as necessary.
• Occasionally paging over public address system.
• Greet visitors and direct to appropriate contacts within the organization.
• Controls and tracks visitor/contractor’s badges and logbook.
• Send, receive and distribute daily mail, faxes and courier packages.
• Processes outgoing mail and post daily.
• Maintains postage level in postage machine.
• Maintain Corporate Kitchen– inventory of supplies, emptying dishwasher, etc.
• Ensure Meeting Rooms are clean – Replace Tablecloths if necessary.
• Prints and posts daily calendar and back-up for approving calendar requests,
• Order office supplies and other items as requested.
• Assist with packaging and shipments of small spare parts (RMA)
• Prepare shipping labels/ and shipments for outgoing courier packages along with packing lists and commercial invoices with guidance from the Logistics Team.
• Assist with special projects assigned by Supervisor.

Departmental Assistance

• Processing the LORs pickup and delivery between the Global Affairs Canada and the Embassies.
• Provides administrative support with printing, photocopying, catering, etc. to other departments as required.
• Provide Administrative Support to Sales Coordinators, Marketing & Customer Support Teams as required.
• Create Shipping & Purchase Requisition forms when requested

Hiring Requirements:

• A minimum of two years’ experience in an office environment.
• Secondary school diploma or equivalent.
• Intermediate computer skills, including Microsoft Office, Outlook, Outlook Scheduling. Word, Excel, Internet.
• Excellent communication skills in both oral and written English.
• Must have exceptional Customer Service skills, with the ability to interact/communicate effectively, tactfully and diplomatically with internal and external customers.
• Ability to independently manage and organize work activities.