Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:
Building great impressions and experience
• You’ll be the face of JLL—that’s why creating a welcoming yet professional image of the company is vital to your role.
• As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would want to do business with.
• Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints.
•
Keeping a well-oiled workplace
• Together with the facilities management team, you’ll help ensure that clients, vendors and employees enjoy a safe and positive experience.
• You’ll be trained to follow escalation and incident reporting procedures, and comply with the firm’s safety guidelines and strategies.
• Your responsibilities also include, but are not limited to: booking meeting rooms; managing office supplies inventory; handling paperwork on maintenance-related activities; and updating the phone directory and company brochures. You’ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services.
Office utilization data compilation & entry into tracker
• Electricity/Water/Space Occupancy data
• Waste management
• Pantry consumables in/out tracker
• Locker & cabinet tracker
• Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files.
• Other assigned administrative tasks
Inventory Management
• Manage stock take for goods in and out (Sundries / Stationery / First Aid Item)
• To inspect for all the first aid box once a month (physically)
• Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis
• Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item)
• To follow up closely with vendors regarding the delivery timeline & process
• Stock count & reporting of goods on monthly basis
Workplace coordination
• Floor ambassador floor walk
• Event or meeting coordination requested by client.
• Engaging with clients for the feedback on facilities and daily operation works.
• Assisting to send the work permit to building management
• Other ad-hoc request from client
Client onboarding support
• Support business administrators on new joiner/leavers arrangements - access card application/collection
• Prepare the starter pack for the new joiners
• Keep track & reporting on starter pack inventory

Location:

On-site –Petaling Jaya, Malaysia

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.