Performs administrative duties such as providing assistance and direction to visitors/guests/employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire good impression for the company.
Checks admission of guests without appointments to the direct supervisor on daily basis.
Maintains a log of visitors and appointments for easy reference on a daily basis.
Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Monitors and request for required reception supplies on a monthly basis.
Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
Records distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.
Ensures proper dissemination of mails to the department on daily basis.
Ensures that couriers / packages are delivered / received on timely manner.
Monitors and request for required reception supplies on a monthly basis.
Maintains all invoices for all expenditure from petty cash and file the invoices appropriately.
• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.Knowledge on phone etiquette.Good Communication (oral and written).Possess good understanding and knowledge in document control and management. Proficient in computer systems, applications and programs.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
3 years minimum
1 year GCC
ResilienceAgilityQualityReception L1LeadershipRegulatory Compliance L1Communication Strategies L1Relationship Management L1Guest Relations L1AI Fluency
Bachelor's Degree in Secretarial or any related field
Power International Holding (PIH) is a diversified business conglomerate with global reach, structured into six core groups:
Energy, Concessions & Construction
Industries & Services
Telecommunication & Technology
Agriculture & Food Industries
Real Estate
Lifestyle: Hospitality, Entertainment & Catering
Our commitment to sustainable growth is reinforced by a structured approach to resource allocation and centralized functional support, enabling agility and continuous development across sectors. Each group operates with focused specialization while contributing to PIH’s overarching strategy of delivering long-term value.
Through a culture of excellence and collaboration, PIH harnesses the collective strength of its leadership teams, ensuring that each business flourishes while advancing economies and communities. This synergistic model allows PIH to maintain its distinctiveness as a group while driving sustained impact on both a local and global scale.
