Job Description

Reception/Facilities Assistant (Per diem)
Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.
St. Ann’s Community is currently looking for an evening per diem receptionist/facilities assistant for the beautiful Independent Living Facility, Chapel Oaks, located on the Irondequoit campus.
The purpose of this position is to ensure the safety and security of Chapel Oaks residents, staff, and physical assets. To help maintain the Chapel Oaks community center and to perform minor emergency maintenance.
St. Ann’s Community Offers:
• Salary range from $16 - $19.65/hr.
• Per diem (evening shift)(5pm - 10:45pm)
• Weekend availability
• Paid sick leave
• Amazing employee perks such as Dash Pass, RTS Bus Pass program and much more!

• Relieves the Concierge at 5pm and becomes fully knowledgeable as to the operation and procedures of Chapel Oaks reception and systems.
• Reports for duty with a neat, professional appearance and in proper uniform.
• Observes any safety hazards or problems and reports these situations promptly.
• Always acts within the laws, codes, rules, or regulations of New York State and other governing agencies.
• Coordinates emergency responses.
• Familiarizes and learns operation of all pertinent equipment such as CCTV cameras, ID systems, alarm panels, fire equipment and elevator operations among others.
• Responsible for knowledge of facility layout.
• Performs duties such as vacuuming rugs and moving furniture, sweeping and mopping.
• Sweeping and mopping floors, cleaning fixtures in lavatories & supplying paper goods in Community Center.
• Assists in performing minor maintenance.
• Assist in some set-ups for functions.
• Performs other duties as requested by supervisor.
• Proper use of all equipment, maintain and report any malfunctioning equipment to the supervisor.
• Fills out all required reports and forms for each tour of duty. Informs the Director or Operations Manager of any pertinent events, information and /or actions.
• Assists with reports, training, surveys, inspections, investigations and the like.
• Attends to resident needs as per request

Candidate Requirements:
• High School Diploma or GED
• 6 months related experience and/or training

Join us in Caring for the Most Important People on Earth.
The employment policy of St. Ann’s Community is to provide equal opportunity to all persons. Our company, therefore, has made a commitment to equal employment opportunity through a positive and continuing Affirmative Action Program. No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, age, disability, veteran status or any other Federal or State legally-protected classes.

JOB PURPOSE:
To ensure the safety and security of Chapel Oaks residents, staff, and physical assets. To help maintain the Chapel Oaks community center and to perform minor emergency maintenance.
JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Every effort has been made to identify the essential functions of this position (signified by an asterisk). However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL JOB FUNCTIONS:
The duties listed here are intended to be a comprehensive list of the essential functions of the job. However, you may be asked to complete additional duties necessary to help drive our Vision, fulfill our Mission, and achieve the necessary organizational outcomes.
____ *Reliable, dependable and punctual in use of work time.
____ *Demonstrates initiative and cooperation in professional working relationships.
____ *Complies with applicable organizational policies and procedures (ie: mandatory education, health requirement, HR requirements).
____ *Demonstrates a commitment of quality through participation on improvement teams & identifying opportunities for improvement.
____ *Works to improve performance relative to the system’s organizational goals.
____ *Consistently delivers high quality service being responsive to customer needs.

· Relieves the Concierge at 5pm and becomes fully knowledgeable as to the operation and procedures of Chapel Oaks reception and systems.
· Reports for duty with a neat, professional appearance and in proper uniform.
· Observes any safety hazards or problems and reports these situations promptly.
· Always acts within the laws, codes, rules, or regulations of New York State and other governing agencies.
· Coordinates emergency responses.
· Familiarizes and learns operation of all pertinent equipment such as CCTV cameras, ID systems, alarm panels, fire equipment and elevator operations among others.
· Responsible for knowledge of facility layout.
· Performs duties such as vacuuming rugs and moving furniture, sweeping and mopping.
· Sweeping and mopping floors, cleaning fixtures in lavatories & supplying paper goods in Community Center.
· Assists in performing minor maintenance.
· Assist in some set-ups for functions.
· Performs other duties as requested by supervisor.
· Proper use of all equipment, maintain and report any malfunctioning equipment to the supervisor.
· Fills out all required reports and forms for each tour of duty. Informs the Director or Operations Manager of any pertinent events, information and /or actions.
· Assists with reports, training, surveys, inspections, investigations and the like.
· Attends to resident needs as per request

REQUIREMENTS

EDUCATION AND/OR EXPERIENCE REQUIREMENTS: High school diploma or GED; with six months related experience and / or training; or equivalent combination of education and experience.
LANGUAGE, MATHEMEATICAL SKILL, AND REASONING ABILITY REQUIREMENTS: Ability to read, write, speak, and understand the English language. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee may be exposed to indoor temperature fluctuations.
SUPERVISORY RELATIONSHIP: Under guidance of manager, assists with training of new staff.
SAFETY RESPONSIBILITIES:
The employee is required to ensure personal safety, monitor work environment and make necessary improvements while ensuring the safety of others to include, adhering to regulations set by OSHA, DOH, and
facility regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Tasks involved in this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.
Maintain confidentiality of all information related to the organization, residents, participants, family and staff, that may be encountered, either formally or informally, during the normal course of business. This includes medical and treatment records, financial and human resources information
ACKNOWLEDGEMENT
I have read this position description and fully understand the requirements set forth therein. I hereby accept the position of C/O Facilities Assistant and agree to perform the identified essential functions in a safe manner and in accordance with the facility’s established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the facility will make available to me, free of charge, the hepatitis B vaccination.

I understand that my employment is at-will and thereby my employment can be terminated at-will either by the facility or myself and that such termination can be made with or without notice. However, in the event that I chose to resign my position, I will give notice a minimum (two week) notice.

________________ _________________________________________
Date Employee Signature

_______________ _________________________________________
Date Manager Signature