Job Description

Reception & Administrative Officer – On-site

We are looking for a Reception & Administrative Officer to provide front-desk services and administrative support within a professional office environment. You will be the first point of contact for visitors and callers while ensuring the smooth coordination of meeting facilities and day-to-day administrative operations.

Key Responsibilities

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  Welcome and assist visitors at the reception desk.
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  Receive, screen, and transfer incoming telephone calls.
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  Manage meeting room bookings and prepare rooms for internal and external meetings.
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  Support administrative activities, including mail handling, document copying, and record keeping.
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  Receive deliveries and coordinate their distribution within the organization.
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  Assist the facilities team with various operational and administrative tasks.
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  Maintain a professional and customer-oriented reception service.

Requirements

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  Minimum 1 year of experience in a reception, front-desk, or administrative support role.
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  Experience with meeting scheduling and meeting room coordination.
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  Good knowledge of Microsoft Office applications (Word, Outlook, Excel, Teams, Office 365).
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  Experience with administrative tools such as SharePoint or facility management systems is an advantage.
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  Strong organizational and prioritization skills.
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  Ability to work independently and handle multiple tasks efficiently.
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  Professional appearance and customer-service mindset.

Soft Skills

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  Excellent communication and interpersonal skills.
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  Positive, professional, and service-oriented attitude.
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  Strong attention to detail and discretion.
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  Flexible and adaptable approach to work.
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  Ability to remain calm and effective under pressure.

Languages

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  Dutch and/or French: Professional working proficiency
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  English: Professional working proficiency

Work Environment

• Location: Brussels, Belgium
• Work Model: Fully on-site
• Seniority: Junior to Mid-level Administrative Support Professional.