Job Description

Why us?

Support the Story Through Organization and Precision.

Dune House is entering an entirely new era, and every role plays an important part in bringing our vision to life. As a Receiving Clerk, you will help create the operational foundation that keeps our hotel running smoothly. Your attention to detail, organization, and commitment to accuracy will ensure that the products, supplies, and materials our teams rely on arrive correctly and are accounted for every step of the way.

You will support daily receiving operations by inspecting deliveries, verifying orders, maintaining records, and ensuring goods are stored properly and efficiently. In a fast-paced luxury hospitality environment, your work will provide consistency, accountability, and support for departments across the property.

This is a unique opportunity to join a newly transformed luxury hospitality destination and be part of building something meaningful from the ground up. While much of your work happens behind the scenes, it plays an essential role in ensuring our associates have the tools they need and our guests receive the exceptional experiences that define Dune House.

If you take pride in staying organized, enjoy working with details, and find satisfaction in keeping operations flowing seamlessly, this is where your next chapter begins.

The Receiving Clerk is responsible for receiving, inspecting, and processing all deliveries for the hotel while ensuring accuracy, quality, and proper documentation. This role works closely with purchasing, culinary, food and beverage, and other departments to maintain inventory standards and support daily operations. The Receiving Clerk verifies shipments against purchase orders, ensures products meet quality specifications, organizes storage areas, and maintains accurate records of incoming goods. Success in this role requires strong attention to detail, organization, and a commitment to supporting a seamless guest and associate experience.

Responsibilities

• Load and unload at the point of pick-up, delivery or distribution when necessary.
• Pack, unpack, count, weigh and measure materials, supplies and equipment upon receipt.
• Check materials received against invoices and notes breakage and discrepancies in quantity or quality.
• Refuse acceptance of damaged, unacceptable, or incorrect items.
• Classifies, store and/or delivers items to requisitioning departments
• Responsible to ensure cleanliness and sanitation of work areas.
• Adhere to food safety and handling policies and procedures across all food-related areas.
• Monitor PAR levels for all food items to ensure proper levels.

Qualifications

Education/Formal Training

High school diploma or vocational secretarial.

Experience

Previous sales, hospitality, and secretarial experience preferred.

Knowledge/Skills

• Ability to type 60 WPM, Microsoft Word applications: Word, Excel, Publisher and Powerpoint.
• Alphabetizing, grammar and punctuation skills.
• Standard business letter formats.
• Strong editing skills.
• Excellent hearing required for telephone inquiries and client and associate handling.
• Excellent vision required as contracts and letters are hand written, filing, using computer, checking diary.
• Excellent speech communication skills necessary to communicate clearly with customers and other departments.
• Excellent comprehension and literacy required to read manager's letters, help prepare contracts and proposals. Excellent attention to detail and multi tasking skills

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bending/kneeling - repeated bending and kneeling required while filing.
• Mobility - must be able to reach all areas of hotel to assist clients.
• Occasional standing.
• Occasional carrying and lifting of files and office items up to 25 lbs.

Environment

General office and hotel environment