This is a remote position.

About the Role

We are seeking a
highly organized and proactive Executive Assistant
to support real-time operations across multiple business and legal projects. This is
not a basic VA role
—we’re looking for someone who can think critically, maintain structure, and help drive execution, not just complete tasks.

You will work closely with leadership to manage active projects, organize workflows, and ensure tasks move forward efficiently.

Key Responsibilities

• 
  Track and manage multiple projects (clients, legal, and business initiatives)
• 
  Organize and maintain documentation, including AI-generated content
• 
  Convert drafted materials into
  polished deliverables
  (Word, PDF, PowerPoint)
• 
  Draft and respond to emails, messages, and follow-ups
• 
  Manage scheduling, confirmations, and calendars
• 
  Support real-time task execution (client updates, invoices, next steps)
• 
  Conduct light research (vendors, grants, opportunities)
• 
  Assist with overall business operations and coordination

Role Scope

• 
  Work closely in
  real-time collaboration
  with leadership
• 
  Execute and organize tasks based on direction
• 
  Not responsible for creating legal documents from scratch

Requirements

• 
  Strong
  organizational and project management skills
• 
  Proficiency in
  Microsoft Word and PowerPoint
• 
  Experience using
  AI tools (e.g., ChatGPT)
• 
  Excellent
  written communication skills
• 
  Proactive, detail-oriented, and able to take initiative
• 
  Able to work in a
  fast-paced, dynamic environment
  with quick response times

Nice to Have

• 
  Experience with
  AI video tools or avatars
• 
  Strong
  presentation design skills
• 
  Basic
  project management experience

What We’re Looking For

Someone who can bring structure, keep projects on track, and ensure nothing falls through the cracks while supporting execution in real time.

• 
  Attaching your resume is optional but highly recommended to ensure the accuracy of your application.
• 
  A Loom video is required as clients may request it during the selection process.
• 
  Complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently.