Job Description

Position: Real Estate Virtual Assistant

Number of hours: 20 hours/week

Schedule: EST

Tasks required:

Administrative Support

• Manage email and calendar scheduling for management and investors.

• Organize files, contracts, and client documentation.

• Handle data entry for property listings, lead information, and client records in CRM systems.

Client and Lead Communication

• Respond to client inquiries via email or chat.

• Schedule and confirm appointments for showings, inspections, or meetings.

• Follow up with leads and clients to nurture relationships.

Property Listing Management

• Create and update property listings on MLS and other platforms.

• Write and edit property descriptions, ensuring accurate and appealing information.

• Upload and manage property photos and virtual tours.

Market Research and Comparative Analysis

• Conduct research on property values and neighborhood comparisons.

• Prepare Comparative Market Analysis (CMA) reports to support pricing and acquisition decisions.

• Stay updated on local real estate market trends and recent sales.

Social Media Management

• Plan and create social media content for platforms like Instagram, Facebook, and LinkedIn.

• Engage with followers, respond to comments, and share relevant content.

• Monitor analytics to track engagement and adjust social media strategies.

Email Marketing and Campaigns

• Design and send email newsletters, property updates, and promotions to client lists.

• Monitor open and click-through rates and adjust content based on performance.

• Develop drip email campaigns to nurture leads over time.

Transaction Coordination

• Coordinate timelines and tasks for transactions, ensuring that deadlines are met.

• Communicate with all parties involved (agents, buyers, sellers, and attorneys) to keep the transaction on track.

• Track and manage paperwork to ensure compliance with regulatory requirements.

Website and Content Management

• Update property listings, blogs, and client testimonials on the company website.

• Create basic graphics and content for digital marketing using tools like Canva.

• Ensure all listings and content are SEO-optimized for visibility.

Lead Generation

• Research and compile lists of potential clients or properties.

• Manage online ad campaigns to generate new leads (Google Ads, Facebook Ads).

• Qualify and categorize leads for future follow-up and tracking.

• Schedule and set up virtual showings, inspections and open houses.

• Coordinate logistics for in-person showings if needed, including vendor and contractor contacts.

Requirements:

• Previous experience in real estate investment companies is required.

• Must have a bachelor’s degree in finance, management or equivalent.

• Familiarity with tools like MLS, CRM platforms, Zillow, Redfin, and property management software.

• Basic knowledge of digital marketing, email campaigns, and property listing websites.

• Strong attention to detail for managing listings, client details, contracts, and data entry.

• Comfort with virtual communication tools (Zoom, Google Meet), Microsoft Office, and Google Workspace.

• Excellent oral and written English communication skills

• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

• Must be able to handle sensitive information properly to maintain confidentiality

• Strong analytical and problem-solving skills to handle client inquiries and resolve issues efficiently.