Job Description

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role Real Estate Transaction Specialist

Monthly Rate $650-750

Availability 20 hours/week

Time Zone CST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed

- Review current workflows and identify inefficiencies in how the business is currently operating

- Evaluate the systems and processes she already uses and recommend better ways to structure the work

- Help refine backend operations so the business is more organized and less reactive

- Provide ongoing transaction support across active deals

- Manage MLS-related work, including listing entry and listing updates

- Handle contracts and support contract-related administrative work

- Write listing descriptions for properties

- Create social media content using existing templates

- Act as a transaction coordinator by tracking deadlines and making sure contracts are filed correctly

- Send calendar invites and support calendar-related coordination

- Manage the deal process from contract to close

- Organize current listings and active projects on an ongoing basis

- Potentially support Canva/social media work, though she noted the creative side may be a separate skill set or even a separate person

Good to have:

- Must have prior real estate transaction support experience and should not require system training on the core tools

- Wants someone who can bring process improvement ideas, not just execute tasks

- Experience with listing-related marketing support

- Ability to contribute recommendations on efficiency and process refinement beyond her current setup

Non-negotiable Requirements

- Zip Forms experience

- MLS experience

- ClickUp experience

Industry/Tools Experience

ClickUp, Gmail/G Suite, Zip Forms, MLS, Canva, DocuSign, ShowingTime, later.com, e-blast tools, and Evite for events

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.