Job Description

Real Estate Transaction Coordinator (experience in US real estate is required)

Application Deadline: 18 July 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $4.00 - $6.00 / hour

• Prepare and manage real estate contracts and transaction documents.
• Track critical contract dates and transaction deadlines.
• Ensure all required paperwork is completed and submitted on time.
• Maintain accurate transaction files and records.
• Enter and update property listings in the MLS or other listing platforms.
• Organize digital files and maintain a structured document management system.
• Verify that listing information is accurate and complete.
• Send contracts, disclosures, and required forms to clients.
• Respond to client inquiries and provide transaction updates.
• Coordinate communication between clients, agents, lenders, title companies, and other parties involved in the transaction.
• Follow up with team members regarding outstanding documents and action items.
• Monitor transaction progress and ensure deadlines are met.
• Maintain checklists and provide regular status updates.
• Support the team with administrative tasks as needed.

Hard Requirements:

• Previous experience in real estate administration, transaction coordination, or administrative support.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple transactions simultaneously.
• Proficiency with Microsoft Office, Google Workspace, and cloud-based software.
• Experience with MLS systems and real estate transaction management software is preferred.
• Familiarity with real estate contracts and transaction processes.
• Experience using platforms such as Dotloop, SkySlope, DocuSign, TransactionDesk, or similar tools.
• Previous experience supporting a real estate team or brokerage.

Schedule:

• 40 hours per week
• Monday to Friday
• 9AM - 5PM Central Standard Time Zone

Offer and Benefits:

• Weeks 1–6: $4 USD/hour
• Weeks 7–12: $5 USD/hour
• Week 13 onwards: $6 USD/hour