About the Role
We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator / Executive Assistant to support a busy real estate agent and broker with transaction management and day-to-day operations.
You will play a key role in keeping real estate deals organized from start to finish. Responsibilities include preparing contracts, coordinating paperwork, communicating with attorneys and clients, managing transaction timelines, and ensuring all required documents are complete and submitted on time.
This role is ideal for someone who is organized, proactive, and comfortable managing multiple moving pieces at once.
Key Responsibilities
Transaction Coordination
Prepare and organize listing agreements, offers, contracts, and transaction documents
Coordinate transactions from contract to closing
Track important deadlines and follow up on outstanding items
Ensure all required paperwork is completed accurately and submitted on time
Maintain organized digital transaction files
Communication & Coordination
Communicate with attorneys, agents, brokers, clients, and other parties involved in transactions
Follow up regarding missing documents and required signatures
Provide status updates and keep all parties informed throughout the transaction process
Administrative Support
Assist with email management and calendar coordination
Organize files and maintain records
Support the broker and agent with general administrative tasks
Help keep workflows and processes organized
What We’re Looking For
Previous experience in administrative support, real estate, transaction coordination, or executive assistant work preferred
Strong attention to detail and organization skills
Excellent written and spoken English
Comfortable handling multiple tasks simultaneously
Strong follow-up and communication skills
Ability to work independently and stay organized without constant supervision
Reliable and proactive
Based in Santiago and available for full-time in-office work
Skills Required
Real estate transaction coordination experience
Familiarity with listing agreements and contracts
CRM experience
Experience with Google Workspace, Microsoft Office, or project management tools
People First BPO is a boutique business process outsourcing company that frees business owners of their HR stresses with our customized, top-quality outsourced back office and customer service support.
Based in the Dominican Republic, we recruit, qualify, manage, and retain polished, savvy local employees that match your company’s needs and culture. That means you get top-quality staff minus the management headaches -and plus significant cost-savings.
We provide:
- Outsourced back office support that keeps your business running smoothly
- Outsourced customer service support that keeps your customers feeling well-taken-care-of
- Happy, well-trained employees dedicated to your work for the long haul - and for more manageable salaries
- Educated, English-savvy customer service reps with communication skills polished enough for high-end customers
- Partners on the management level who respond within minutes to any question or need
