Job Description

Posting number: HAA-50004594-07/26

Department: Department of Transportation

Job classification: Real Estate Specialist II

Posting type: Open

Categories: Transportation, Real Estate

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Examples of duties

About the Work Unit

The Right-of-Way Unit exists to define, acquire, and manage real property for the construction, operation, and maintenance of the State transportation system in Region 3, and provide guidance, support, and oversight of local agency transportation projects.

About the Position

Under the guidance and supervision of supervisor/senior staff, this position provides support for Region 3 transportation projects in the specialized areas of real estate acquisition and relocation advisory services and oversees/assists with oversight of consultants engaged to perform acquisition and relocation services. The position adheres to CDOT's policy and procedural directives, the Uniform Relocation and Real Property Acquisition Policies Act of 1970, as amended (Uniform Act); Code of Federal Regulations (CFR) Title 49 Part 24; CFR Title 23 Parts 710-713 FHWA ROW Regulations; CFR Title 43 Highways; applicable Colorado case law: FHWA Project Development Guide; applicable Colorado state statutes; CDOT ROW Manual; Office of Colorado Attorney General Opinions; and all other applicable rules, regulations, and standards.

Your duties and responsibilities will include, but are not limited to, the following

This position serves the Region in the specialized areas of real estate acquisition and relocation, under guidance and supervision of supervisor/senior staff:

• Drive to and participate in public meetings and other public involvement activities to advise potentially affected persons/owners/tenants of the acquisition and relocation processes and procedures;
• Participate in project meetings with both internal and external stakeholders to stay apprised of project status and informed about potential right-of-way issues, and offers assistance and right-of-way updates to project, traffic, and utility engineers, right of way team, and environmental personnel regarding acquisition and relocation matters;
• Participate in project development/engineering design meetings, right of way plans preparation and appraisal meetings to assist with advising project engineers, environmental staff, utilities staff, and other right of way personnel on appraisal, acquisition and relocation matters;
• Participate in project kickoff meetings with consultants and Region personnel who will perform activities and conduct/assist with oversight to provide clarification of priorities, share information gathered specific to each project and parcels, confirm schedules and expectations.
• Serve as a central point of contact between design consultants and Region personnel to assist in determining resources needed for right of way services, budget and schedule.
• Review and evaluate right of way and engineering design plans to proactively identify issues associated with the property interests to be acquired.
• Discuss any issues with engineering, right of way plans personnel, and the appraisal supervisor for correctness, thoroughness, and to understand and explain to landowners the impact of the project on the property and persons occupying such property.

• Assist in various aspects of retaining title companies through the contracting process for title and closing services.
• Order and obtain updated title commitments, tax certificates, and title insurance policies and facilitate closing and escrow services.
• Check commitments and closing document content and process payment through a standard purchase order or statistical purchase order.
• Estimate the value of a non-complex property using a waiver valuation analysis.
• Coordinate with CDOT Appraiser to determine whether a waiver valuation is appropriate depending on the initial estimate of value and its complexity and completing waiver valuations when determined by the Right of Way Manager.
• Describe the appraisal components to acquisition land owners. Although the agent does not prepare these appraisals, they must be familiar enough with the process and methodology to be able to describe each appraisal component to acquisition land owners.
• Serve as a Staff Real Estate Specialist responsible for acquisition of mid-level complexity real estate transactions on Region 3 construction projects.
• Compile and organize information from right of way plans, engineering, environmental, utilities, and appraisal reports in order to prepare written notice and offer packages, all in accordance with state and federal law.
• Prepare value findings, negotiate with property owners, tenants, or their representatives to acquire real estate interests needed, and to assist in resolving potential construction problems.
• Drive to project locations to perform site inspections of the property and attend meetings with landowners in person to review the proposed impacts, deliver critical correspondence and review agreements.
• Prepare negotiation logs of all contacts with affected parties, settlement documents, closing documents, and coordinate with title companies and attorneys, when required.
• Analyze counter offers made by property owners and prepare written recommendations for administrative settlements.
• Determine when negotiations become futile and prepare condemnation packages for the Attorney General’s Office.
• Presents the Department’s request for Permission to Enter Property notices and offer of Fair Market Value, acts as a liaison between the owner and department to address questions and concerns.
• Attend approved classes, seminars or conferences promoting relevant educational, policy or law topics, including but not limited to Right of Way Acquisition/Relocation classes/topics.
• Perform other duties and complete other assignments as assigned by or approved by the ROW Supervisor and/or the Region Right of Way Manager.

Work Environment

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, with opportunity for a flexible schedule

• You will likely work a hybrid schedule with a combination of in-office and remote work.

• Daytime travel during working hours is required to visit properties, building sites, meet with landowners and other meetings.
• Occasional overnight travel is required to meet with landowners or attend training
• Required to drive CDOT vehicles.

Qualifications

Minimum Qualifications

Experience Only:

• Five (5) years of professional work experience primarily focused on real estate abstracting/title work, right of way plan development, property management for a public entity, property appraisal/valuation, right of way negotiations, land acquisition, relocation or land-surveying.

OR

Education and Experience:

• A combination of relevant education and experience equal to at least 5 years.

  • Education from an accredited college or university with coursework in real estate, public administration, accounting, business, urban/regional planning, law or a closely related degree will be considered.

  • Experience primarily focused on real estate abstracting/title work, right of way plan development, property management for a public entity, property appraisal/valuation, right of way negotiations, land acquisition, relocation or land-surveying.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment (delete those that do not apply)

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

• A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications

Theexceptional applicant will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;

• Years of State service experience related to the duties of this position;

• Highest work/personal ethics and integrity;

• Ability to work under tight deadlines and be adaptable to changing assignments;

• Ability to take initiative to solve problems in an innovative manner;

• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;

• Effective interpersonal and relationship-building skills;

• Strong time and project management skills, including prioritization and multi-tasking ability;

• Excellent reasoning, investigative, analytical, and problem-solving ability;

• Excellent facilitation, presentation, and communication skills, both written and oral;

• Strong attention to technical detail and accuracy;

• Passion for safety;

• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Supplemental information

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate. ”Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been removed from consideration during the selection or comparative analysis process for this position, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Madelyn Katz at madelyn.katz@state.co.us

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

MK (SAP #50004594/PCR #66509)