Job Description
Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)
About the Role
We’re hiring a Real Estate Transaction Coordinator / Real Estate Specialist to manage listings, transactions, and compliance from contract to closing
You’ll support agents, brokers, and clients by keeping deals organized, compliant, and on track This is a high-volume role where attention to detail and strong communication are critical.
If you have experience with MLS, transaction coordination, and real estate documentation, this role is for you.
Responsibilities
Transaction Coordination
- Manage 5–15 active real estate transactions from accepted offer through closing
- Maintain transaction checklists, timelines, and compliance files
- Coordinate with escrow, title, lenders, inspectors, and appraisers
- Track deadlines and ensure all contingencies and milestones are met
Listing & Marketing Support
- Input and manage listings on MLS platforms
- Syndicate listings across Zillow, Realtor.com, Apartments.com, and other platforms
- Create marketing materials (flyers, brochures, social media posts, open house assets)
- Track and report listing performance to agents
Compliance & Documentation
- Ensure all contracts, disclosures, addenda, and amendments are complete and signed
- Maintain compliance with state regulations, brokerage policies, and MLS requirements
- Keep files organized, accurate, and audit-ready
Client Communication
- Provide regular updates to buyers, sellers, and agents
- Schedule showings, inspections, and appraisals
- Respond to inquiries promptly and professionally
Reporting & Administration
- Prepare pipeline and transaction reports
- Track contingency deadlines, closing timelines, and commissions
- Support brokers with compliance audits and back-office operations
Requirements
- 2+ years of experience in real estate transaction coordination, brokerage operations, or real estate support
- Proficiency with:
- MLS platforms
- DocuSign
- Transaction systems (Dotloop, Skyslope, Brokermint, or similar)
- Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
- Familiarity with real estate compliance and documentation requirements
- Ability to manage multiple transactions in a deadline-driven environment
- Strong communication and organizational skills
- Comfortable working remote during U.S. business hours
Nice to Have
- Licensed real estate agent or certified transaction coordinator
- Experience managing 10+ concurrent transactions
- Experience supporting residential and commercial real estate deals
- Basic design or marketing skills ( Canva, InDesign)
Tools & Tech
- MLS platforms
- DocuSign
- Dotloop / Skyslope / Brokermint
- Google Workspace / Microsoft Office
- Canva / design tools
Why Join
- Play a key role in real estate transactions from listing to closing
- Work in a structured, high-volume environment
- Collaborate with agents, brokers, and clients across multiple deals
- Opportunity to strengthen transaction coordination and compliance expertise
- Fully remote role with consistent workflow and impact
What Success Looks Like
- Zero missed contingency or closing deadlines
- 100% compliance across transaction files
- Strong communication with clients and agents
- Timely delivery of marketing and listing updates
- Smooth, efficient transaction closings
Apply Now
If you’re a Real Estate Transaction Coordinator who excels in organization, compliance, and managing multiple deals, we’d love to hear from you.
Apply now and help ensure every transaction closes smoothly and efficiently.
