Job Description

Role Summary

We are looking for an experienced Real Estate & Property Administrator to join a Family Office and oversee the day-to-day administration of its real estate portfolio.

The role will serve as a central point of contact for property administration, facility services, utilities and payments, tenant and agent coordination, property access, documentation, and vendor management.

The ideal candidate will have prior experience working within a real estate agency, with strong organizational and communication skills and the ability to manage multiple properties and stakeholders.

Location: Dubai, UAE

Employment Type: Full-Time

Industry: Family Office / Real Estate

Key Responsibilities

Administration

• Centralize and manage all property-related accounts and access under a single set of logins and email address.
• Monitor and coordinate payments for DEWA, Empower, service charges, and other property-related expenses.
• Maintain, organize, and update all company and property-related documentation.
• Ensure property records and administrative information are accurate and up to date.

Property Management

• Create and manage property listings across relevant platforms.
• Maintain regular communication and coordination with real estate agents.
• Issue and manage viewing passes and coordinate access for property viewings.
• Liaise with tenants and agents throughout the leasing process.
• Coordinate property viewings, access, and related requirements.
• Oversee and control the collection of cash payments and cheques from tenants.
• Maintain accurate records of property-related transactions and activities.

Facility Management

• Coordinate and arrange facility management services across all units, including cleaning, maintenance, and technical support.
• Monitor the quality and timely completion of facility and maintenance services.
• Respond promptly to maintenance issues and coordinate their resolution.
• Manage relationships with maintenance and service vendors.
• Coordinate and monitor vendor contracts and service agreements.

Requirements

• Prior experience working in a real estate agency is mandatory.
• Experience in property management, real estate administration, or a similar role is highly preferred.
• Experience coordinating facility management or maintenance services is an advantage.
• Fluent English, with excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Ability to manage multiple properties, tasks, and stakeholders simultaneously.
• Strong attention to detail and follow-through.
• Comfortable coordinating with real estate agents, tenants, vendors, and service providers.
• Good working knowledge of Microsoft Office and general administrative systems.

Key Skills

• Real Estate Administration
• Property Management
• Real Estate Agency Operations
• Tenant & Agent Coordination
• Property Listings
• Facility & Maintenance Coordination
• Vendor Management
• Utilities & Payment Administration
• Documentation & Record Keeping
• Strong English Communication
• Organization & Multitasking