Job Description

Real Estate Leads Manager - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $8.00 / hour

About the ClientA leading U.S.-based residential real estate brokerage with national brand affiliations and an active relocation and referral program. The company supports high-volume lead intake and distribution across multiple markets and teams using enterprise brokerage/relocation platforms. They value SLA-driven operations, data accuracy, and professional communication with agents and internal stakeholders.
Why does this role exist?This role exists to relieve a critical manpower gap within the brokerage’s relocation and lead operations. The Real Estate Leads Manager ensures every inbound relocation and buyer/seller lead is qualified, assigned, and distributed on time and according to strict routing rules and SLAs. The objective is to maintain queue health, enhance agent responsiveness, and protect revenue by minimizing assignment delays and routing errors.

The Impact you’ll make

Lead Intake and Qualification

• Receive and process inbound relocation and buyer/seller leads per brokerage rules and SLAs
• Review CRM/lead system notes; qualify and update missing details
• Conduct brief phone/email follow-ups when required by brokerage policy

Assignment and Routing

• Accurately assign and route leads to the correct agents/teams by territory, specialization, and pre-set rules
• Confirm lead receipt and acceptance with agents; re-assign as needed per policy
• Escalate mismatches, routing exceptions, or urgent relocation requests to management/client services

Queue and SLA Management

• Monitor lead queues to ensure timely distribution and follow-up
• Track and act on aging leads, acceptance deadlines, and declines
• Maintain compliance with brokerage SLAs and document actions in the system

Data Integrity and Reporting

• Maintain complete and accurate lead records within the brokerage’s relocation/lead systems
• Generate routine reports on lead volumes, assignment accuracy, SLA compliance, and agent acceptance/decline rates
• Identify trends and surface issues impacting performance or data quality

Communication and Compliance

• Liaise with agents, teams, and internal departments to ensure smooth handoffs
• Uphold confidentiality and follow data security best practices

Skills, Knowledge and Expertise

Required:

• Direct, hands-on experience assigning and managing residential real estate leads in the U.S.
• Proven experience using at least one of these platforms in a brokerage/relocation or leads manager role:
  • eRelocation by ASK; AnywheRE or Leads Engine by Reology; Broker Center by Cartus; Global Referral Network by Sotheby’s International Realty; CIH Network by Compass Real Estate
• Prior experience in a large brokerage, franchise, or corporate real estate operations environment (not sole-agent or very small teams)
• Excellent written and spoken English with a neutral accent; ability to provide a voice sample and brief intro video
• Strong attention to detail, accuracy in data entry, and proven ability to meet SLAs in high-volume queues

Your superpowers are...

• Platform proficiency: eRelocation (ASK), AnywheRE/Leads Engine (Reology), Broker Center (Cartus), Global Referral Network (Sotheby’s), CIH Network (Compass)
• CRM and reporting skills; comfortable with spreadsheets to track volumes, SLAs, and agent responses
• Process-driven, detail-obsessed, and comfortable operating in SLA-bound workflows
• Clear, professional, and concise communicator (email and phone); neutral accent
• High integrity with confidential data; dependable, organized, and proactive
• Able to leverage tools like Magic AI Tool for drafting/research and Grammarly for error-free writing

WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if...

• You thrive in structured, high-volume operations and enjoy keeping queues clean and on time
• You understand relocation workflows and global referral networks, and you are comfortable coordinating with agents and internal teams
• You take pride in accuracy, follow SOPs, and consistently hit deadlines
• You communicate clearly, escalate issues early, and solve routing problems without letting SLAs slip
• You have reliable internet, a secure remote workspace, and are ready to provide a voice sample and intro video

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday–Friday, 8:30am to 5:00 pm EST

Compensation:

• $8 per hour
• No benefits package included

Benefits