Job Description

About Assistantly

Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real.

Our Real Estate Integrators join our talent bench and are matched with founders, executives, and leadership teams who need strong operators to keep their businesses running smoothly. You’ll receive ongoing coaching, clear standards, and support from a dedicated Success Manager.

This is not freelance or short-term work. It’s a long-term career pathway designed for stability, growth, and meaningful impact.

About the Role

This is not a task-based Transaction Coordinator role. This is a leadership-level Integrator position responsible for owning operational program management, marketing execution oversight, CRM hygiene, listing systems, and accountability across the team.

You will serve as the single point of contact for the founding agents, translating vision into structured execution, enforcing standards, and ensuring nothing falls through the cracks.

You will oversee listing and transaction coordination (executed by an administrative coordinator), manage luxury marketing collateral, steward the brand voice, and eliminate reliance on slow-turn external marketing support for time-sensitive deliverables.

Requirements

• Own operational program management, including SOP creation, checklist optimization, and workflow enforcement.

• Oversee listing and transaction coordination (3–7 active deals/month) through an administrative coordinator, ensuring compliance and deadline discipline.
• Maintain CRM hygiene, status updates, and Business Tracker accuracy for real-time operational visibility.
• Serve as the primary point of contact for the founding agents, cascading directives and aligning team execution.
• Build and enforce structured checklists within SkySlope and internal systems to minimize founder oversight.
• Execute luxury-caliber marketing deliverables, including listing presentations, brochures, and high-end collateral.
• Produce fast-turn, localized listing decks (comps, photos, refined copy) with same-day or overnight turnaround when required.
• Steward brand voice and ensure consistent luxury positioning across all marketing and content outputs.
• Triage and implement strategic initiatives, including AI tools, automation, and social/media experiments.
• Identify operational bottlenecks, reduce reliance on external marketing teams, and implement scalable system improvements.
  

Qualifications

• 3+ years of real estate operations, integrator, or real estate operations management experience (must-have)
• Southern CA real estate experience (must-have)
• Proven experience within luxury real estate environments (must-have)
• Experience creating luxury marketing collateral and listing presentations (must-have)
• Strong executive-level communication and stakeholder management skills
• High initiative and ownership mentality — not a task-doer, but a systems leader
• Experience within the Compass ecosystem or similar luxury brokerage platforms (preferred)
  

Tools You'll Use

• Transaction Management: SkySlope (Highly preferred)
• CRM & Brokerage Systems: Compass platform/tools (Highly preferred)
• Operational Tracking: Business Tracker (nice-to-have)
• Design & Presentation: Keynote, Google Slides, Canva Pro, or similar (nice-to-have)
• SEO & Website Coordination: Collaboration with external AEO/SEO consultant (nice-to-have)

Benefits

• Competitive salary
• Paid US holidays
• Paid wellness days
• Health & wellness allowance
• Monthly profit sharing
• AI, Operations, and Leadership upskilling
• Dedicated Success Manager and long-term placement support