Job Description

About the role

We’re looking for an organised and proactive Executive to join our Real Estate team, supporting a large-scale leasehold consents project.

Working as part of a dedicated project team, you’ll support the end-to-end administration of licence applications and associated documentation. You’ll help ensure applications are processed accurately, stakeholders are kept informed, and key project deadlines are met.

This is a great opportunity to play an important role in the smooth and efficient delivery of a high-volume Real Estate project.

Key responsibilities

• Provide administrative support in relation to applications for Licences to Alter and other leasehold consents and their subsequent negotiation.
• Prepare and issue standard correspondence relating to consent applications and subsequent negotiations.
• Track licence applications and maintain records of outstanding approvals, comments and conditions.
• Coordinate information requests between landlords, tenants, managing agents, surveyors and legal teams.
• Monitor key dates and ensure leasehold consent matters progress in line with project requirements.
• Assist with the preparation, execution and completion of documentation relating to Licences to Alter and other leasehold permissions.
• Maintain accurate records of completed consents and supporting documentation.
• Coordinate information requests and ensure actions are completed within agreed timescales.
• Monitor workflow volumes and highlight potential delays or risks.
• Ensure information is recorded consistently and accurately.
• Prepare progress updates and status reports.
• Maintain confidentiality of client and business information.
• Escalate issues that may impact project delivery or deadlines.
• Assist with audit and compliance requirements where necessary.
• Support the wider team where required.
• Participate in team meetings and project reviews.

Your skills and qualifications

• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Experience using case management systems.
• Experience working in a high-volume administrative environment.
• Confidence communicating with a range of internal and external stakeholders.
• Professional, proactive and client-focused approach.

Desirable

• Experience supporting Real Estate or property services teams.
• Experience supporting licence applications, planning applications, permits or similar regulatory processes.
• Knowledge of commercial property processes.

No Recruitment Agents Please!

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We welcome applications from people of all backgrounds and experiences. If you require any adjustments during the recruitment process, please let us know and we will be happy to support you.