Job Description

The Raw Material Purchase Order & Inventory Administrator is responsible for issuing and managing purchase orders for bulk and sample raw materials, ensuring accurate, timely procurement aligned with seasonal development and production needs. This role also oversees raw material inventory tracking and liability reporting to support financial visibility and operational efficiency across sourcing, product development, and vendor partners.

This position requires strong attention to detail, ownership of data accuracy, and effective collaboration with cross-functional teams and external vendors.

Key Responsibilities

Raw Material Purchase Order Management

• Issue and maintain purchase orders for bulk and sample raw materials in alignment with seasonal demand and production timelines
• Create and manage PO upload tools and templates to support efficient PO creation and updates
• Ensure accuracy of all PO details, including material, quantity, costing, and delivery timelines
• Update and revise POs as needed based on changes to demand, costing, or production requirements
• Partner with sourcing and product development teams to ensure all materials are correctly set up and ready for PO issuance
• Support regular PO tracking and follow-up processes to ensure on-time vendor execution

Sample Raw Material Management

• Coordinate and issue POs for development, proto, and sample raw materials
• Track sample material orders from placement through delivery and maintain accurate status updates
• Partner with vendors to ensure timely sample material delivery and escalate risks or delays to Product Development
• Maintain sample tracking tools to provide visibility to cross-functional teams

Raw Material Inventory Management

• Track and maintain visibility of raw material inventory positions across vendors and internal systems
• Monitor inventory levels to ensure alignment with production plans and minimize excess or shortages
• Partner with sourcing and production teams to optimize material utilization and reduce waste
• Maintain accurate records of material usage and remaining balances

Liability & Financial Reporting

• Manage and report on raw material liability, including fabric for write-off, reuse, disposal, or sell-off.
• Develop regular reporting to provide transparency on financial exposure tied to raw material commitments
• Partner with finance and sourcing teams to reconcile liability balances and support mitigation strategies
• Contribute to quarterly and seasonal reviews of material cost exposure and risk

Cross-Functional Coordination

• Collaborate with Product Development, Sourcing, and Production teams to ensure alignment on material needs
• Communicate with vendors on PO status, delivery timelines, and issue resolution
• Support process improvements to enhance PO accuracy, tracking, and reporting efficiency

Qualifications

• Experience in sourcing, supply chain, or materials management administration
• Strong expertise in purchase order management and tracking
• Experience with raw material inventory tracking and reporting preferred
• High attention to detail with strong organizational and data management skills
• Ability to manage multiple priorities in a fast-paced, cross-functional environment
• Strong communication skills for vendor and internal stakeholder coordination
• Familiarity with PLM, ERP, or PO systems preferred
• Spanish and English proficiency preferred

LOCATION

Mexico, D.F., Mexico

FULL TIME/PART TIME

Full time

Current LS&Co Employees, apply via your Workday account.