Job Description

Quotes, Proposals & Contracts Specialist

TalentSphere | St. Catharines, Ontario | On Site

Specialized Manufacturing

$75,000 to $120,000 based on experience, plus bonus potential and benefits

The Opportunity

Our client, an established and innovative organization specializing in advanced electronic systems and technology, is seeking a highly capable Quotes, Proposals & Contracts Specialist to join their team in St. Catharines.

This is a diverse, hands on position combining contract management, technical quotations, project coordination and sales operations. The successful candidate will take ownership of detailed commercial requirements, coordinate technical and internal resources, and ensure commitments are delivered accurately and on schedule.

We're looking for an exceptionally organized, detail oriented professional who thrives on responsibility, enjoys solving complex problems and takes pride in getting things done. This is an individual contributor role with considerable autonomy, suited to someone who can confidently drive work forward, manage competing priorities and deliver results without constant direction.

The Role

Contract Management

• Review and interpret detailed customer contracts, commercial terms, technical specifications and tender documentation.
• Identify contractual obligations, deliverables, deadlines, compliance requirements and potential risks, escalating concerns where appropriate.
• Manage contract execution by tracking milestones, reporting requirements, documentation and deliverables through to completion.
• Support contract negotiations by reviewing terms, identifying discrepancies and coordinating revisions and approvals.
• Maintain accurate, organized contract records to ensure compliance, accountability and traceability.

Quotations & Proposals

• Independently manage RFQs, RFPs and competitive bid submissions from initial inquiry through final submission.
• Prepare accurate quotations and commercial proposals for specialized technical products and customized projects.
• Work closely with engineering, sales and operations to gather technical specifications, costing, pricing and delivery commitments.
• Coordinate internal contributors, manage submission timelines and ensure proposals are complete, accurate and professionally presented.
• Prepare pricing schedules, compliance matrices and supporting documentation, while managing customer clarifications and follow up.

Project Coordination

• Coordinate internal stakeholders to ensure projects and contractual commitments progress according to schedule.
• Track project milestones, outstanding actions, deliverables and documentation requirements.
• Proactively identify roadblocks, resolve issues and drive activities forward to meet customer and internal deadlines.

Trade Shows, Events & Demonstrations

• Take ownership of planning and coordinating company participation in trade shows, industry events and customer demonstrations.
• Manage event logistics, including registration, booth setup, vendors, equipment transportation, customs documentation, travel arrangements and staffing schedules.
• Coordinate with engineering and sales to ensure demonstration equipment, technical materials and marketing collateral are prepared and delivered on time.
• Manage event budgets, track expenses and coordinate post event activities.
• Attend trade shows and demonstrations as required, providing hands on logistical support and ensuring successful execution.

Sales Operations

• Support the sales team with customer quotations, outstanding opportunities and commercial documentation.
• Follow up on open quotations and customer inquiries to support timely responses and sales activity.
• Maintain accurate CRM records, customer information and opportunity tracking.
• Coordinate with internal teams to ensure customer requirements and commitments are communicated and actioned.

The Ideal Candidate

• Proven experience in contract management, with the ability to independently interpret detailed contractual terms, identify obligations and ensure requirements are executed accurately.
• Strong experience preparing technical quotations, RFQs and RFP submissions, ideally within manufacturing, engineering, specialized equipment or another technically complex industry.
• Demonstrated project management or coordination experience, with the ability to lead internal stakeholders and deliver results without formal authority.
• Experience organizing trade shows, industry events or customer demonstrations, including logistics, vendors, equipment shipping and budgets.
• Exceptional attention to detail, with a meticulous approach to documentation, accuracy and compliance.
• A proactive, highly accountable individual who takes ownership of responsibilities and follows through on commitments.
• Strong organizational and time management skills, with the ability to independently manage multiple deadlines and shifting priorities.
• Confident communication skills and the ability to work effectively with engineers, sales professionals, customers and senior leadership.
• Comfortable working in a hands on environment, including event setup, equipment coordination and resolving logistical challenges.
• Willingness to travel within Canada, the United States and internationally for trade shows and customer demonstrations.
• Strong proficiency with Microsoft Office, particularly Excel and Word, and familiarity with CRM, ERP or proposal management systems.
• Experience with government, or regulated industry contracts and procurement would be an asset.

Why Consider This Opportunity?

This position offers the opportunity to work with innovative technology in a specialized industry, contributing directly to customer projects and commercial operations.

You'll enjoy considerable autonomy, exposure to diverse technical projects and the opportunity to work closely with engineering, sales and senior leadership. For someone who thrives on variety, responsibility and seeing their work through to completion, this is an opportunity to make a meaningful contribution within a collaborative and technically driven organization.

Job ID: 16817354