Job Description

We are seeking a highly organized and detail-oriented QuickBooks Online (QBO) Back-End Specialist to provide a combination of financial administration and executive support. The ideal candidate has strong experience using QuickBooks, excellent communication skills, and the ability to manage multiple priorities while supporting daily business operations.

Key Responsibilities:

• QuickBooks Support

• Link and maintain bank accounts in QuickBooks Online
• Manage and maintain an accurate chart of accounts
• Categorize and record financial transactions accurately within QuickBooks
• Reconcile QuickBooks transactions against bank and credit card accounts
• Enter, update, and organize financial data accurately
• Review transactions and ensure records are up to date
• Prepare and send monthly management reports to clients
• Review profit and loss statements and balance sheets for accuracy and completeness
• Communicate with customers to obtain bank statements and other required financial documentation
• Support bookkeeping and accounting processes
• Identify and escalate discrepancies or missing information
• Maintain organized financial records and documentation
• Coordinate with vendors to obtain W-9 forms and assist with 1099-related documentation
• Administrative Support

• Assist with email management and correspondence
• Track tasks, deadlines, and follow-up items
• Maintain organized files and records
• Communicate with clients and internal stakeholders professionally
• Provide general administrative assistance as needed
• Escalate issues and concerns when appropriate

Requirements

Required Qualifications:

• 3 to 6 years of hands-on experience with QuickBooks Online (QBO)
• Fundamental knowledge of accounting principles, including profit and loss statements and balance sheets
• Strong verbal and written communication skills
• Experience with calendar management and appointment scheduling
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to work independently and manage multiple tasks
• Proficiency with Microsoft Office and Google Workspace tools
• Ability to work during Mountain Standard Time (MST) business hours

Preferred Qualifications:

• Bachelor's degree in Accounting
• QuickBooks Online (QBO) Certification
• Good knowledge of U.S. vendors

Benefits

• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room