Job Description

Quickbooks Admin Assistant

We are seeking a tech-savvy, proactive administrator to support our landscaping business operations. This role requires strong organizational skills, initiative, and excellent communication to ensure smooth day-to-day management.

Key Responsibilities

• Service Coordination
  • Assist in picking up and managing landscaping service requests.
  • Handle estimating and scheduling of jobs.
• Operational Oversight
  • Monitor and oversee the manager's tasks, ensuring timely completion.
  • Provide accountability and follow-up on outstanding items.
• Administrative Support
  • Work with QuickBooks (QB) for invoicing, billing, and record-keeping (training provided if needed).
  • Maintain accurate records of projects, schedules, and client communications.
• Communication
  • Serve as a point of contact for clients and internal staff.
  • Draft clear, professional correspondence and updates.

Required Skills & Attributes

• Tech Savvy Comfortable with digital tools, scheduling software, and QuickBooks.
• Initiative Ability to identify needs and act without constant supervision.
• Excellent Communication Strong written and verbal skills.
• Organizational Strength Skilled at multitasking and prioritizing.

Working Hours

• South Africa Standard Time (SAST): 3:00 PM - to full time
• Flexible, part-time schedule.
• Training on QuickBooks provided.