Job Description

The QTL Inspection Admin supports Quality and Inspection activities by maintaining project inspection, material traceability, welding, NDT, and certification records. The position works within established procedures and quality requirements and coordinates with Quality, NDT, Certification, Document Control, customers, and relevant third parties to support accurate and progressive completion of project documentation.

Key Tasks and Responsibilities:

• Ensure approved drawings are progressively set up, recorded, and entered into the applicable system accurately.
• Generate Material Certificate Records (MCR), coordinate customer and third-party approval, and generate traceability reference tables from approved MCRs.
• Ensure Computerized Inspection Requests (CIR) are progressively recorded and entered into the system, including applicable NDT requirements.
• Ensure Material Traceability Numbers (MTN) are progressively recorded and aligned with approved drawings, material lists, and MCR indexes.
• Record NDT results in the applicable system upon receipt and after review by the NDT Coordinator.
• Compile and review certification packages, including drawings, WHSS, MTN, NDT, PWHT, PMI, ferrite, and hardness test reports, ensuring required documentation and sign-offs are complete prior to customer submission.
• Prepare as-built dossier indexes in accordance with approved project procedures.
• Compile supporting documents in accordance with the approved as-built dossier index and prepare required hard and soft copies.
• Reproduce and finalize as-built dossiers in accordance with project requirements.
• Transmit completed as-built dossiers to Project Document Control for final storage and retention.
• Perform certification administration, PCM data entry, document control, and dossier compilation for fabrication structures and piping.
• Perform progressive data entry of welding log sheets, drawings, NDT results, and material traceability information into the PCM system.
• Ensure project inspection and certification records are progressively compiled and maintained to support accuracy and traceability.
• Submit certification packages to customers and Certifying Authorities for review and approval.
• Maintain a high standard of safe working practices, quality, productivity, and compliance with applicable business conduct requirements.
• Provide general administrative support to the QTL Inspection team as required for effective execution and closeout of project inspection documentation.

Essential Qualifications and Education:

• Minimum Senior High School graduate.
• Minimum two (2) years of relevant experience in quality, inspection, certification, document control, or a related administrative function.
• Proficient in Microsoft Office applications and Adobe.
• Experience with project inspection/certification documentation, PCM, material traceability, NDT records, or dossier compilation is preferred.
• Good document-control, data-entry, coordination, and record-management skills.

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