About this job

Q-Sourcing
Limited trading as Q-Sourcing Servtec is a manpower management solutions firm
operating in the East African Region in the countries of Uganda, Kenya,
Tanzania, Rwanda, and South Sudan.

On
behalf of our client RIPPLE EFFECT in the NGO sector, we are looking for 2(two)
competent, skilled, and experienced Project Accountants.

Job title

Project Accountant

Department/Team

Programmes

Job Family

FMS – Finance
Management Services

Job Code

Reporting to

Project Manager

No. of direct reports

1

Location

Mbale- 1 Vacancy

Soroti -1 position

Employer

MUCOBADI ,

DFCU Foundation

The Youth Economic Empowerment through
Livestock Development (YEELD) Program is a five-year initiative aimed at
improving the socio-economic well-being and resilience of financially
disadvantaged young people aged 18–35 years in the Teso, Bukedi, and Ankole
sub-regions of Uganda through livestock value chains. The program seeks to
create 250,000 work opportunities, including for 200,000 (80%) young women, 5%
persons with disabilities (PWDs), and 3% refugees and displaced persons (RDPs).
YEELD is being implemented across 20 districts in the three sub-regions through
a consortium coordinated by Ripple Effect, dfcu Foundation, and Multi Community
Based Development Initiative (MUCOBADI), and Action For Development (ACFODE) as
a Gender and Social Inclusion partner in partnership with the Mastercard
Foundation.

The overall purpose of the job is to manage
project finances effectively by ensuring accurate reporting, proper use of
funds, strong controls, and compliance with donor and organizational
requirements, while supporting teams to plan, monitor, and use resources
efficiently.

To support the Project Manager and
project teams in all finance and administration functions and ensure that the YEELD
program offices are running smoothly by providing administrative support.

Provide financial support to project staff
including regular review meetings where the postholder shares project finances
and highlights any issues. Oversee the process of making payments for the
project activities in accordance with budgets. Take the lead in the provision
of financial-related information to donors in line with their requirements.

Financial
Reporting and Compliance

§
Prepare accurate and timely financial reports to
management and donors, highlighting any issues with project staff.

§
Carry out regular visits to field offices to audit
financial and administrative systems applied within projects and provide
support and guidance to project staff in their financial responsibilities.

§
Ensure that project assets and inventory systems are
maintained per Organisation policy.

§
Provide support with the management of sub-grantee
portfolio by reviewing monthly financial reports, discussing any variances,
ensuring compliance with donor and Organisation policies and with any legal
& regulatory provisions, and following up on any review action plans.
Build the capacity of the subgrantee per the project objectives & plans.

§
Support the project teams in executing the project
related procurement functions as per the laid down Organisation guidelines.

§

Internal
Controls

§
Receipt of project payment requests from project and
head office staff, checking those requests against budgets and passing on to
other staff for further processing.

§
Control and receipt of accountability documentation
from project staff to support cash advances, checking that information for
budgetary provision and correct coding and following up on any queries.

§
Provide support with the supervision of the
field-based Project Finance Assistant.

§

Budgeting
& Monitoring

§
Conduct monthly review meetings with project staff
where finances are shared and potential issues highlighted (e.g.
under/overspends, donor compliance issues, incomplete information).

§
Provide technical support to project staff in
preparation of budgets in line with Organisation and donor requirements,
including full costing and explaining financial implications.

§
Work with the organization funding team to develop
project proposals for donors and advise management on financial implications.

§
Be responsible for budgeting, monitoring and control
of project administrative expenditure, ensuring all transactions are in line
with policy.

§
Provide training and technical support to the
project staff in respect of their financial responsibilities and functions.

Other duties

§
Ensure compliance with Organisation policies and all
relevant legislation.

§
To undertake other duties of a similar nature as
reasonably required by the line manager.

Key Result Areas

§
Produce high-quality financial reports for
management and donors

§
Monitor compliance with donor regulations, policies,
and legal requirements

§
Review sub-grantee reports and ensure adherence to
financial and regulatory standards

§
Support audits and ensure proper documentation and
accountability

§
Lead preparation and review of project budgets and
proposals

§
Provide financial analysis and advice on cost
implications, cash flow, and funding requirements

§
Support fundraising teams with budgeting for
proposals

§
Guide project staff in budget preparation and cost
management

§
Ensure proper asset and inventory management

We are committed to creating a safe and
rewarding environments for all of our people, including staff, participants,
partners, volunteers, children, and vulnerable adults. It is a shared
responsibility to ensure that everyone is treated properly and protected from
harm, exploitation, and abuse. To fulfil this commitment, we have established a
robust Safeguarding Policy that everyone working with us is expected to follow,
along with a confidential whistle-blowing procedure that allows individuals to
raise any concerns they may have.

Requirements

Person Specification

Essential:

§
A bachelor’s degree,
with a major in accounting and/or a full professional qualification in A.C.C.A,
CPA, CIMA or equivalent.

§
Partial professional
qualification in ACCA, CPA or equivalent, or a post-graduate qualification in a
relevant field is desirable.

Essential:

§
A minimum of three
years’ post qualification experience.

§
Internal Control
Procedures. Experience in communicating financial matters, especially to
non-finance staff. Sub-grantee/partner portfolio management.

§
Creativity & reasoning:
The
role requires a
good understanding
of the programme activities and how these relate with the accounting and
budgeting function.

§
Communication and interaction:
The role requires clear
communication skills. One should be able to clearly communicate to the staff on
financial matters and to support staff in understanding financial policies and
procedures. The role also will involve communicating with other stakeholders
including donors, partners, vendors and service providers.

§
Stewardship:
The role should
have a
good level of computer literacy and
demonstrated ability to capture data/information using different advanced
computer software, produce computer-based reports, read and interpret financial
information and interact and respond appropriately to the donor, head office
and other Organisation countries through IT media

§
Judgements & actions:
The role works within broad guidelines
that include facilitating the project staff and coordinating with the head
office, donor and sub-grantee, and thus should be able to plan their time
accordingly to ensure all areas are supported. The role involves high level of
interaction with staff and other project actors for effective technical and
advisory role. One should clearly understand the relationship between the
project activities and the budget, and the variances that arise from this
relationship, and to ensure that expenditure is within budget, and to be able
to relate any variances to future activity and budget reforecasts.

§
Working environment
: To enhance close supervision, the
role requires occasional travel to the field and support other project district
sites on financial matters.
The role
will involve occasional field trips to better understand the programme
activities, but also to ensure that financial policies are being followed by
staff and partners. The role will involve interacting closely with the Project
Manager on financial and programme matters and also working with other finance
staff based at the head office.

§
Computer skills and knowledge in Microsoft Excel, Word, PowerPoint, and
any accounting packages

§
Knowledge of generally accepted accounting principles and internal
control procedures.

§
Report writing skills

§
Good networking skills

§
Excellent interpersonal skills

§
Full understanding of all technical aspects of the Organisation
programme

§
Strong people management ability

§
Good communication and presentation skills

§
Team player

§
Excellent interpersonal skills

§
Able to communicate basic financial matters, especially to non-finance
staff

Essential

§
Have empathy with Organisation’s
Christian foundation and core values

§
An initiator and
self-driven

§
A team leader,
builder, and developer

§
A broad and mature
thinker

§
A strategic thinker
with an eye for detail

§