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About this job

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client
RIPPLE EFFECT in the NGO sector,
we are looking for
3 (three)
competent
,
skilled, and experienced
Procurement Officers.

Ripple Effect Uganda

MUCOBADI

DFCU Foundation

About the Project

The Youth Economic Empowerment through Livestock Development (YEELD) Program is a five-year initiative aimed at improving the socio-economic well-being and resilience of financially disadvantaged young people aged 18–35 years in the Teso, Bukedi, and Ankole sub-regions of Uganda through livestock value chains. The program seeks to create 250,000 work opportunities, including for 200,000 (80%) young women, 5% persons with disabilities (PWDs), and 3% refugees and displaced persons (RDPs). YEELD is being implemented across 20 districts in the three sub-regions through a consortium coordinated by Ripple Effect, dfcu Foundation, and Multi Community Based Development Initiative (MUCOBADI), and Action For Development (ACFODE) as a social and inclusion partner in partnership with the Mastercard Foundation.

Role Purpose

The Procurement Officer will be responsible for the efficient, transparent, and compliant management of procurement processes under the YEELD programme in Ankole region. The role ensures timely acquisition of goods, works, and services in line with organizational policies, donor requirements, and value-for-money principles.

The Officer will support programme implementation by facilitating ethical sourcing, strengthening supplier relationships, and ensuring procurement processes contribute to effective and accountable delivery of project activities.

Procurement Planning & Coordination

·
Support the development and implementation of
annual and quarterly procurement plans aligned to approved workplans and
budgets.

·
Coordinate with technical teams and partners to
forecast procurement needs and timelines.

·
Ensure all procurement activities are properly
scheduled to support timely programme delivery.

Procurement Process Management

·
Execute procurement processes for goods, services,
and works in compliance with organizational and donor guidelines.

·
Prepare and manage bidding documents, requests for
quotations (RFQs), requests for proposals (RFPs), and tender processes.

·
Coordinate bid evaluations, ensuring transparency,
fairness, and proper documentation.

·
Facilitate contract preparation and issuance to
selected vendors.

Supplier & Contract Management

·
Maintain and update a pre-qualified supplier
database.

·
Support identification and onboarding of reliable
and competent suppliers.

·
Monitor supplier performance and ensure contract
compliance.

·
Resolve
procurement-related issues, including delays, disputes, and quality concerns.

Compliance & Risk
Management

·
Ensure all procurement activities adhere to
internal policies, donor regulations, and applicable legal requirements.

·
Maintain complete and accurate procurement
documentation for audit and review purposes.

·
Identify and mitigate procurement risks, including
fraud, conflict of interest, and inefficiencies.

Logistics & Asset Support

·
Coordinate delivery, receipt, and inspection of
procured goods and services.

·
Support inventory management and asset tracking in
collaboration with finance and operations teams.

·
Ensure proper
handover and documentation of procured items to end users.

Coordination &
Partner Support

·
Provide guidance to consortium partners on
procurement procedures and compliance requirements.

·
Support harmonization of procurement practices
across project partners where applicable.

·
Participate in planning and coordination meetings
to ensure procurement alignment with programme needs.

Monitoring, Reporting
& Documentation

·
Prepare procurement reports, updates, and trackers
for management and donor reporting.

·
Maintain up-to-date procurement records, contracts,
and supplier documentation.

·
Contribute to audits and reviews by providing
required documentation and explanations.

Other duties

·
Ensure compliance with Ripple Effect policies and
all relevant legislation.

·
Act at all times according to Ripple Effect’s
values and in support of its Africa Forward Together approach.

·
To undertake other duties of a similar nature as
reasonably required by the line manager.

Key Result Areas

·
Oversee bid evaluations and contract
preparation/issuance

·
Maintain supplier database and manage supplier
performance

·
Resolve procurement issues (delays, disputes,
quality concerns)

·
Ensure compliance with policies, donor rules, and
legal requirements

·
Maintain accurate procurement records and support
audits

·
Identify and mitigate procurement risks

·
Coordinate delivery, inspection, and asset
management of procured goods

·
Support inventory tracking and proper handover to
users

·
Guide partners on procurement procedures and
harmonize practices

·
Prepare procurement reports, trackers, and
documentation

At Ripple Effect, we are committed to creating a
safe and rewarding environment for all of our people, including staff,
participants, partners, volunteers, children, and vulnerable adults. It is a
shared responsibility to ensure that everyone is treated properly and protected
from harm, exploitation, and abuse. To fulfil this commitment, we have
established a robust Safeguarding Policy that everyone working with us is
expected to follow, along with a confidential whistle-blowing procedure that
allows individuals to raise any concerns they may have.

Requirements

Essential:

§
Master’s degree in Procurement and Supply Chain
Management, Business Administration, Logistics, or related field desirable

§
Bachelor’s degree in Procurement and Supply Chain
Management, Business Administration, Logistics, or related field.

Essential:

§
At least 5 years of experience in procurement,
preferably within donor-funded programmes.

Essential:

§
Strong understanding of procurement processes,
policies, and compliance requirements.

§
Experience working with international donors,
preferably Mastercard Foundation or similar institutions.

§
High level of integrity, transparency, and
accountability.

§
Strong organizational, negotiation, and
documentation skills.

§
Proficiency in procurement systems and Microsoft
Office applications.