About This
Job:

Q-Sourcing
Limited trading as Q-Sourcing Servtec is a manpower management solutions firm
operating in the East African Region in the countries of Uganda, Kenya,
Tanzania, Rwanda, and South Sudan.

Q-Sourcing Limited Uganda
is looking for a competent
,
skilled, and experienced
Human Resource Executive
to work in Kampala

Reporting:
Human Resource Business Partner

Primary Responsibility:

The HR Executive is responsible for
supporting the daily HR operations within the organization, specifically supporting
employee performance, recruitment, onboarding, payroll processing, and
maintaining HR records. The HR Executive will work closely with the HR Business
Partner (HRBP) to ensure smooth HR operations, legal compliance, and assist in
the implementation of HR policies and procedures.

Roles and responsibilities

-
Recruitment:
Coordinate the end-to-end recruitment process including job adverts,
shortlisting, interview scheduling and reference checks.

-
Onboarding
:
Support in Facilitating onboarding and induction activities.

-
Contract Management
:
Track employee contracts, including renewals and expirations, and ensure timely
processing.

-
Performance Management
:
Assist the HRBP in administering the performance management cycle, through
inputting of KPIs in zoho people, track completion of reviews, support managers
in implementing performance Improvement Plans, follow up with line managers to
ensure performance conversations are being done with their staff, assist in
trainings for performance management.

-
Learning and
Development
: Coordinate training and employee
development programs.

-
HR Administration:
Assist
in maintaining HR documents, such as contracts and other employment records. Manage
employee lifecycle documentation including confirmations, transfers,
promotions, contract renewals, exit and any other transition documentation.
Prepare HR letters and employee correspondences. Tracking HR service providers
contracts and ensure timely renewal.

-
Policy Implementation
and Compliance
: Support the implementation and
communication of HR policies, procedures and guidelines. Participate in HR
audits and compliance reviews, monitor policy adherence and recommend
corrective actions where necessary. Support Environmental, Health and Safety
workplace initiatives.

-
Offboarding
:
Coordinate employee separation processes including resignations, retirement,
end of contracts, redundancy, restructuring, dismissals, and death in service cases.
Ensure timely preparation and issuance of separations documents including
acceptance of resignation letters, certificate of service. Coordinate clearance
processes with relevant departments to ensure recovery of company assets and
closure of employee accounts. Conduct and document exit interviews to identify
trends, risks and opportunities for improving employee retention and engagement.
Coordinate handover processes to ensure business continuity and knowledge
transfer.

-
HR Process Automation
:
Implement automation initiatives for increased efficiency and effectiveness.

-
Employee Queries
:
Capture employee queries while ensuring confidentiality and professionalism.

-
Compliance & Policy
Updates
: Stay updated on the latest trends and
changes in HR practices and employment laws to ensure legal compliance. Assist
in reviewing and updating company policies.

Requirements

Mandatory Qualifications:

Mandatory Requirements:

·
A bachelor's degree in
human resource management, Business Administration, or any other related field.

Experience:

·
Minimum of 3 years of
experience in human resources or administrative roles in a fast-paced
environment for example banks, multinationals, HR consultancy firms.

Skills and Competencies:

·
Knowledge of Labour
Laws
: Knowledge of Labor and Employment Law

·
Excellent
Organizational Skills
: Ability to manage
multiple tasks and prioritize effectively.

·
Stakeholder Engagement

·
Proficiency in
Microsoft Office
: Strong knowledge of Microsoft Office
Suite (Word, Excel, PowerPoint, Outlook).

·
Investigation and
documentation skills

·
Experience with HRIS
:
Hands-on experience with Human Resource Management Information Systems and HR
digital platforms.

·
Knowledge of Labour
Laws
: Basic understanding of employment and
labor laws, particularly in Uganda and East Africa.

·
People Management
:
Strong interpersonal and people management skills with the ability to work
collaboratively across all levels of the organization.

·
Communication Skills
:
Excellent written and verbal communication skills, including the ability to
present information clearly and concisely.

·
Problem Solving
:
Strong analytical and problem-solving skills, especially related to HR
functions and employee management.

·
Customer Service:
Demonstrates
a strong customer service mindset and a commitment to delivering a positive
employee experience.

·
Attention to detail
:
For accurate and quality records.

·

Adoption
: Adopts
quickly to changing business needs and remains resilient under pressure.

·
Data Driven:
Uses data and insights to support decision making and drive HR effectiveness.

·
Business Acumen:
Business
mindset.

All candidates
who meet the criteria outlined under the job vacancy “
QSSU-HRE-
HUMAN
RESOURCE EXECUTIVE
”,
are encouraged to apply for
the job vacancy.

Note:

The deadline for applications is not later than
05:00
pm,
12th June 2026.

Only shortlisted applicants will be contacted

Q-SOURCING
SERVTEC IS AN EQUAL-OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO
DISQUALIFICATION.