Position
Summary

The Procurement Manager will
lead and oversee all procurement and supply chain activities of the Eye Center.
of Excellence. This role is critical to ensuring timely, cost-effective, and
compliant sourcing of medical equipment, pharmaceuticals, optical supplies,
consumables, and non-medical goods and services essential for hospital and
training operations. The incumbent will establish procurement systems aligned
with national regulations and international best practices, while supporting
the Center’s mission of delivering high-quality, accessible eye care.

Key
Responsibilities

Strategic
Procurement & Planning

• 
  Develop
  and implement annual procurement plans in alignment with hospital needs
  and strategic objectives.
• 
  Establish
  vendor qualification systems, contracts, and framework agreements for
  medical and non-medical supplies.
• 
  Ensure
  procurement activities are compliant with Rwanda’s public procurement laws
  and donor/foundation requirements.

Supply
Chain & Vendor Management

• 
  Manage
  the entire procurement cycle from requisition to delivery and payment.
• 
  Identify,
  evaluate, and build strong relationships with local and international
  suppliers of ophthalmic equipment, pharmaceuticals, lenses, frames, IT,
  and facility services.
• 
  Negotiate
  competitive terms, ensuring value-for-money while maintaining quality and
  reliability.
• 
  Oversee
  inventory levels in collaboration with the warehouse/pharmacy to prevent
  stock-outs or overstocking.

Operational
Excellence

• 
  Maintain
  accurate procurement records, contract management systems, and supplier
  performance evaluations.
• 
  Collaborate
  with clinical, technical, and administrative teams to forecast needs and
  ensure timely supply of critical items (e.g., surgical consumables,
  lenses, pharmaceuticals).
• 
  Support
  importation and customs clearance processes for international shipments,
  ensuring all documentation is accurate and compliant.
• 
  Develop
  procurement policies, SOPs, and risk management strategies.

Financial
& Compliance Oversight

• 
  Prepare
  budgets and expenditure forecasts for procurement activities.
• 
  Monitor
  procurement expenditures and ensure compliance with donor requirements,
  internal policies, and external audits.
• 
  Implement
  transparent bidding processes and uphold strict ethical standards in
  supplier selection.

Team
Leadership & Capacity Building

• 
  Supervise
  and mentor procurement and logistics officers, ensuring continuous skills
  development.
• 
  Promote
  a culture of accountability, transparency, and service orientation within
  the procurement unit.

Requirements

Qualifications
& Experience

• 
  Bachelor’s
  degree in Procurement, Supply Chain Management, Business Administration,
  or related field (Master’s degree preferred).
• 
  Professional
  certification (e.g., CIPS, CPSM) strongly desired.
• 
  Minimum
  of 4–5 years’ experience in procurement, at least 3 in a managerial role,
  preferably in healthcare, hospital, or NGO settings.
• 
  Demonstrated
  knowledge of Rwanda’s procurement regulations, donor-funded procurement,
  and international supply chain processes.
• 
  Proven
  track record in managing procurement of medical equipment,
  pharmaceuticals, or hospital infrastructure.
• 
  Strong
  negotiation, vendor management, and contract management skills.
• 
  Excellent
  organizational, analytical, and communication skills.
• 
  Fluency
  in English required; French and Kinyarwanda are an asset.

Core
Competencies

• 
  Integrity
  and strong ethical standards in procurement.
• 
  Strategic
  thinker with operational execution capacity.
• 
  Ability
  to manage multiple priorities under pressure.
• 
  Strong
  leadership and interpersonal skills to engage with diverse stakeholders.
• 
  Commitment
  to the mission of improving eye health and patient care.