Job Description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Marketing Team as a Proposal Manager in our Atlanta, Miami, Orlando, Phoenix, or West Palm Beach office.

We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication and project management skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Atlanta, Miami, Orlando, Phoenix, or West Palm Beach office, on a hybrid basis and will work directly with the firmwide Marketing and Business Development Team.

This role reports to the Senior Pursuits Manager.

The Proposal Manager is responsible for managing and drafting key client pitches and responses to requests for proposals, developing and organizing related collateral materials, and improving best practices in this area across the firm, while working collaboratively with, and as an integral part of, the global marketing and business development team.

Key Responsibilities

• Works with industry and practice group marketers to project manage RFPs and high-value proposals in a specific set of industries, developing a deep understanding of these industries and opportunities and impacts in the legal industry
• Oversees the development and maintenance of designated industry(ies) RFP response library and tools, with the goal of providing strategic and customized responses on behalf of the firm, efficiently. This includes continuously updating response materials, maps, templates, and the commonly asked question response library
• Communicates with firm leadership and attorneys to ensure RFPs are responded to strategically and effectively. This includes working with the Senior Pursuits Manager to navigate challenges and obstacles related to proposed teams, response approach, lead attorney, etc.
• Regularly reviews RFP win/loss statistics and develops creative adjustments in the interest of increasing win rates
• Collaborates with select members of the Marketing team as appropriate to customize responses and drive higher success rates
• Serve as primary point of contact for the RFP/Pursuits team with the firm’s Office of General Counsel, Conflicts department, Technology, and Revenue Management groups vis a vis completion of RFP responses
• Assesses the competitive environment for proposals, including gathering intelligence on how other professional services firms are developing strategies for proposals
• Effectively communicates and work alongside the RFP Project Manager to manage RFP/Pursuits Team staff, as assigned, supervise work assignments and projects for the team ensuring that work product meets stated and anticipated needs. Facilitate internal communication related to marketing efforts and RFPs
• Serve as a resource and mentor to other team members, be aware and knowledgeable of department protocols and where to find information
• Be knowledgeable of firm systems and conversant in technology used by marketing team and firm
• Identifies and implements opportunities for process improvements and to increase efficiency
• Works on other projects as assigned.

Qualifications

Skills & Competencies

• Excellent writing, editing, and proofreading skills
• Well-developed strategic thinking and problem-solving capabilities
• Self-starter and team player, able to accept direction, yet work independently
• Excellent prioritization and time management skills
• Outstanding interpersonal and communication skills
• Flexibility and adaptability in a fast-paced work environment
• Demonstrated ability to take initiative, anticipate needs and exercise independent, sound judgment
• Strong client-first work ethic
• Ability to remain calm under pressure
• Ability to effectively interface with all levels of personnel within the organization
• Strong attention to detail
• Tech-savvy and resourceful, with the ability to quickly learn new programs, systems, and AI tools

Education & Prior Experience

• Bachelor’s degree is required
• Minimum of seven years’ experience with significant responsibilities associated with proposal writing and business development support, or a related field
• Experience at a law firm or professional services firm is strongly preferred

Technology

• High level of proficiency using Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Applies hands-on experience using generative AI tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) to support professional and managerial tasks, including drafting, summarizing, brainstorming, and organizing content, while applying sound judgment when reviewing AI generated work product and maintaining accountability for all final outputs
• Ability to write effective prompts that clearly define objectives, provide relevant context, and guide AI tools to produce useful, accurate, and appropriate results; able to refine prompts to improve output quality, productivity, and efficiency
• Models responsible AI use for team members, reinforcing expectations related to confidentiality, data privacy, and appropriate human oversight
• Demonstrates working knowledge of governance considerations, including ethical use and risk awareness, and adapts to emerging AI and related technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.