Job Description

We are looking to hire a

Purchasing/Logistics Associate

Based in Thessaloniki | Ref: BOK - 0826

About VIPA

VIPA is a European multinational company, based in Lausanne, Switzerland, with a leading position in the global recycling and recovered material trading sectors. Its Greek subsidiary, VIPA Hellas, has the country headquarters in Thessaloniki (G&G Office Complex, Mediterranean Cosmos area) and employs more than 300 people in Greece, achieving constant dynamic growth in both operations and manpower. We are looking for a professional based in Thessaloniki, that will be working on a shift of 10:30-19:00, on a non-fixed contract.

Why VIPA?

For us each and every team member is special and important, and this is the reason why we invest in education, training, personal and professional growth. We offer great working conditions in a multinational environment, in a dynamic and fast-growing company.

Key Duties & Responsibilities

• Keep purchasing records up to date with new orders, ensuring that the team has clear and accurate information

• Create purchase orders and enter shipment information into the company’s ERP system

• Arrange and book shipments with shipping companies through their online platforms, ensuring all bookings are completed within the required deadlines

• Check shipment booking confirmations and ensure that all information is correct. Request any necessary changes or corrections from the shipping company

• Coordinate with suppliers and shipping companies to ensure that goods are delivered to the port on time and address any issues that could cause delays

• Provide suppliers with all the documents and information required for each shipment, including purchase orders, regulatory documents and loading instructions

• Clearly communicate important shipment requirements to suppliers, such as booking deadlines, container marking requirements and required loading photos

• Monitor shipments on a daily basis and provide regular updates to the responsible manager, highlighting any important issues, delays or changes

• Work closely with the teams responsible for shipment documentation and order completion to ensure that all required information and documents are complete and that shipments are processed on time

Qualifications & Competencies

• Degree in Logistics or Business Administration, or any other related field

• At least 2 years of experience in a similar position in shipping industry

• Excellent knowledge of English, proficient level is necessary

• Very good knowledge of Microsoft Office

• Customer-centric approach

• Critical thinking skills

• Ability to perform under pressure and deadlines

What we offer

• Private health insurance

• Corporate equipment

• Hybrid working mode - working from home for some days of the week

• Continuous training and opportunities for professional and personal development

• Excellent working conditions in a multinational environment

• Wellness & psychological support service