Job Description

Agency

Dept of Health and Human Services

Division

Broughton Hospital

Job Classification Title

Procurement Technician (S)

Position Number

60045008

Grade

NC05

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

** Previous applicants do not need to reapply. They are still being considered**

The primary purpose of this position is to provide the Business Coordinator with a Procurement Technician to assist the Business/Budget Office in the daily operations of Broughton Hospital based on the North Carolina General Statutes and the North Carolina Administrative Code. The position involves the review of authorized purchase requisitions and the determination of appropriate acquisition procedure, ex P-Card or NC E-Procurement. The position is involved in the development of internal operating procedures and processes. In addition, the Procurement Technician has considerable public contact for the purpose of explaining policies/procedures, issuance of procurement and problem solving with vendors.

Key duties and responsibilities include:

• Review authorized procurement requisitions and determine the appropriate method of acquisition;
• Utilize the established policies and procedures to determine what documentation is required to accompany purchases for proof of compliance;
• Follow up with facility P-Card holders to ensure receipts are signed and submitted within 5 business days of purchase, reconciliation forms are completed and submitted to the Controller’s Office;
• P-Card statements are reconciled monthly and submitted to the Business Office for review;
• Troubleshoot items with P-Card users, i.e., missing receipts, limit exemptions, tax exempt paperwork, etc.;
• Assist with the month-end close reconciliation process;
• Work with the facility Division P-Card Liaison (DLP), duties including but not limited to annual training, setting up new card users, statement reconciliation and maintaining proper documentation;
• Enter purchase orders in the NC E-Procurement system for goods/services as needed;
• Review, code and approve invoices for payment;
• Attend and participate in various Hospital committees as directed;
• Assist with Annual Fixed Asset Inventory;
• Other duties and assignments as requested.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $33,902.00 - $59,327.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience in the procurement of goods and/or services
• Experience in maintaining records and preparing reports

Management Preferences:

• Experience utilizing NC State Term Contracts and/or General Purchasing Organization (GPO) contracts
• Experience working with NC E-Procurement
• Experience utilizing procurement cards to obtain goods and/or services

Conditional Requirements: Selected applicants must be able to pass a State Bureau of Investigation Criminal History Check, and complete and pass BLS/CPR training and Crisis Prevention Intervention (CPI) training during orientation.

The normal working hours is Monday-Friday 8:00am - 5:00pm

About the Facility:

Broughton Hospital is one of the three regional psychiatric hospitals with statutory responsibility for operating as part of the Division of State Operated Healthcare Facilities (DSOHF). With the North Carolina Department of Health and Human Services, we provide help and support to North Carolinians, and their families, experiencing mental illness. Our hospital serves the western thirty-seven (37) counties of North Carolina, as part of the state's system of care and treatment for persons with mental illness.

Supplemental Contact Information:

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Positions in the Division of State Operated Healthcare Facilities shall be subject to pre-employment drug testing and criminal record background checks. Also, the use of tobacco products of any kind including vapor products are prohibited from our campuses. All employees are required to adhere to the facility's Vaccination Policy.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.
• If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59pm prior to the closing date.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veteran’s and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.
• Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Applicants will be communicated via email only for updates on the status of their application. If there are any questions about this posting other than your application status, please contact HR at 828-608-4130.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High School Diploma or GED and three years of experience as a buyer; or completion of two years of college coursework in business or related program and one year of experience as a buyer; or equivalent combination of training and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Elizabeth Button Buchanan

Contact:

DHHS Workday Support Form