Job Description

We are seeking an experienced and detail-oriented Purchasing Supervisor to oversee and optimize our procurement activities. The successful candidate will be responsible for supervising the purchasing team, ensuring cost-effective procurement, maintaining supplier relationships, and supporting the company’s operational needs.

Key Responsibilities & Core Focus Breakdown

1. Material Sourcing & Vendor Management (40%)

• Supplier Identification & Selection: Proactively research, evaluate, and onboard potential global and local suppliers, ensuring alignment with quality, pricing, and compliance standards.
• Negotiation & Contract Management: Lead commercial negotiations on prices, payment terms, and contract terms to maximize cost savings while maintaining strict budget constraints.
• Supplier Relationship Management: Conduct regular vendor performance reviews, build long-term vendor partnerships, and maintain an audit-ready database of supplier agreements and pricing sheets.
• Cost Optimization & Data Analysis: Analyze purchasing data to uncover cost-saving opportunities, track market trends, and present regular cost-benefit reports to senior management.

2. Delivery Monitoring & Logistics Tracking (40%)

• Purchase Order Execution: Oversee the daily issuance, tracking, and follow-up of purchase orders (POs) to ensure uninterrupted material flow to operations.
• Expediting & Schedule Management: Continuously track shipment status, manage freight logistics, and liaise with suppliers and freight forwarders to ensure zero delivery delays.
• Bottleneck & Issue Resolution: Rapidly address and resolve shipping discrepancies, customs delays, damaged goods claims, or urgent production shortages.
• Cross-Functional Coordination: Collaborate closely with logistics, operations, and finance teams to communicate lead times, track incoming deliveries, and align procurement schedules with plant needs.

3. Inventory Management & Team Supervision (20%)

• Stock Level Optimization: Monitor inventory metrics to maintain optimal safety stock levels, preventing stockouts while minimizing holding costs and overstock situations.
• ERP & System Data Integrity: Oversee accurate record-keeping of purchase orders, invoices, and material receipts within the ERP/inventory management system.
• Team Leadership & Training: Lead, mentor, and evaluate the purchasing team, providing direct coaching to improve team skills in procurement practices and execution.
• Policy & Ethics Compliance: Ensure all procurement and inventory management activities adhere to strict internal policies, ethical standards, and regulatory requirements.

Qualifications & Requirements

• Education: Bachelor’s degree or higher in Supply Chain Management, Business Administration, or a related field.

Work Experience:

• Proven experience in procurement (experience in the construction or manufacturing industry is preferred).
• Minimum of 2 years in a supervisory or leadership role.
• Prior experience working in an international company is preferred.
• Proficiency in standard office software (Word, Excel, PowerPoint).
• Hands-on experience with inventory management systems, ERP systems, or SAP is strongly preferred.

Core Competencies:

• Exceptional negotiation, execution, and data-analysis skills.
• Quick-response mindset with high problem-solving agility.
• Strong communication and interpersonal capabilities.
• Proven ability to manage budgets, analyze complex data, and make data-driven procurement decisions.
• Exceptional organizational and time-management skills.