The Purchasing Supervisor is responsible for overseeing all purchasing, receiving, inventory control, and distribution functions for Food & Beverage operations. This position ensures timely procurement of quality products at competitive pricing while maintaining proper inventory levels, cost controls, and operational efficiencies across multiple outlets and departments.
The Purchasing Supervisor plays a critical role in supporting hotel operations, banquet functions, restaurants, bars, and other departments by maintaining strong vendor relationships, monitoring product usage trends, and ensuring accurate receiving and inventory procedures.
Purchasing & ProcurementPurchase food, beverage, operating supplies, and equipment according to company standards and budget guidelines.Maintain appropriate inventory levels to support operational needs while minimizing waste and overstock.Research pricing, negotiate with vendors, and identify cost-saving opportunities.Monitor market trends, shortages, and product availability.Ensure all purchases comply with company policies and approved vendor programs.
Inventory ManagementOversee monthly inventory counts and reconciliation processes.Maintain accurate inventory records and reporting.Monitor product usage, transfers, spoilage, and variances.Assist department leaders with inventory control procedures and cost management initiatives.Ensure FIFO rotation and proper product storage standards are followed.
Receiving & DistributionSupervise receiving operations and verify deliveries for accuracy, quality, and pricing.Ensure all deliveries are properly documented and entered into inventory systems.Coordinate distribution of products to restaurants, banquets, kitchens, and other departments.Proper storage of items in coolers / dry storage areas in a timely manner when deliveries arrive on propertyWork closely with department managers to address product shortages or quality concerns.
Financial & AdministrativeReview invoices and resolve discrepancies with vendors and accounting.Reconcile invoices in a timely manner for the month in the month.Generate purchasing and inventory reports for leadership review.Support month-end closing processes and audit requests.
Leadership & Operational SupportMaintain cleanliness, organization, and safety standards in storage areas.Collaborate with culinary, banquet, restaurant, housekeeping, and hotel operations teams.Support operational initiatives, special events, and high-volume business demands.
QualificationsMinimum 2–5 years of purchasing, inventory, warehouse, or hospitality operations experience preferred.Hospitality, hotel, restaurant, or food service purchasing experience strongly preferred.Strong organizational and time management skills.Knowledge of inventory systems, purchasing procedures, and cost controls.Experience with POS systems, inventory software, and Microsoft Excel preferred.Ability to multi-task in a fast-paced environment.Strong communication and vendor negotiation skills.Ability to lift up to 50 pounds and work in receiving/storage environments.
Preferred SkillsUnderstanding of food safety and sanitation standards.Experience managing multi-outlet inventory operations.Strong analytical and problem-solving abilities.Ability to work independently and maintain confidentiality.Knowledge of hotel and banquet operations preferred.
Performance ExpectationsMaintain accurate inventory and receiving records.Support departmental food and beverage cost goals.Ensure timely and accurate ordering processes.Reduce waste and improve purchasing efficiencies.Maintain strong vendor and interdepartmental relationships.Demonstrate leadership, accountability, and operational support across all departments.
Schedule & AvailabilityFlexible schedule required, including weekends and holidays as business demands dictate.Ability to support early morning receiving and high-volume event operations as needed.
Compensation Range:
The compensation for this position is $25.00/hour based on qualifications.
What we offer:
Global Trade & Security Solutions
Excellence in the Public & Private Sector
A proud V3-certified company
ISOA Women, Peace, and Security Certified Company
Since 1993, the experts at Commonwealth Trading Partners (CTP) have provided trade compliance and security-related services for public and private sector clients throughout the world.
For domestic exporters, CTP provides commodity classification, customized training programs, compliance audits, technical documents (TAAs, TCPs, etc), and Export Management Systems (EMS or EMCP). We work closely with your experts to determine the best approach for your company. For some clients, CTP experts provide "on-call" personnel for a series of compliance tasks, such as product/software classification or drafting technical documents, working like adjunct staff on an "as-needed" basis. For others we provide specific services on a "one-time" basis, such as Internal Audits or customized corporate training programs, thus enabling companies to plan and manage compliance initiatives effectively.
Government projects focus mainly on customized training for foreign officials and organizations, including legal foundations, control lists, licensing, industry-government outreach and border security. We also create and deploy training and software solutions for transit/ transshipment procedures, diplomatic (soft target) security, anti-corruption and anti-terrorism.
Using our proven Instructional Systems Design (ISD) methodologies, we have created dozens of customized software and training tools and deployed them in over 3000 workshops, exchanges, and conferences in 100+ countries. Over time we have attracted a diverse pool of subject matter experts and local service providers that enable us to respond effectively to complex challenges around the world.
