Job Description
Job Purpose
Reporting directly to the Purchasing Manager, the Purchasing Officer under the Purchasing team shall handle the day-to-day purchasing activities for trade items, focusing on the coordination of orders with suppliers and the monitoring of deliveries and payments.
Main Duties
PO Issuance to Suppliers
- Ensure timely and accurate conversion of Purchase Requests to Purchase Orders.
- Sending of Purchase Orders to suppliers and ensuring confirmation of orders
- Communicate any changes or adjustments in orders at least two days before to the affected suppliers.
- Ensure any concerns about supply are communicated to end-users on time
- Responsible for reallocating orders to the alternative supplier/s if the main supplier is unable to deliver
Delivery Monitoring
- Daily checking of plotted deliveries and ensuring all scheduled orders arrive on time
- Coordination with suppliers on re-deliveries of delayed or missed deliveries
Payments Monitoring
- Regular coordination with the Finance Team (Accounts Payable) on unpaid invoices to avoid disruptions in deliveries
- Assist in requesting of Statement of Account from all suppliers for the clean-up of pending payables.
- Coordinate issues on invoices/delivery reports to suppliers for timely payment processing
Database Maintenance
- Updates purchasing masterlists, including the list of vendors, ingredients, prices, and payment terms
- Files supplier accreditation requests for all new suppliers
Other duties and tasks as may be assigned.
Qualifications:
- At least 1 - 2 years of end-to end Purchasing/Procurement experience, preferably in the F&B industry, with direct exposure to handling food categories.
