Job Description

Purchasing Officer

• Fixed term, part-time role – 40 hours per fortnight (Maternity Leave Cover)
• Parkville location, with multiple public transport options available
• Up to $76,764 (prorated for part time) + salary packaging + super + 5 weeks annual leave

The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients.

About the team

The Purchasing team plays a critical role in supporting Peter Mac's operational and clinical services by ensuring the timely procurement of goods and services across the organisation. Working collaboratively with internal stakeholders, suppliers and key service partners, the team delivers efficient purchasing solutions, maintains strong supplier relationships and supports best-practice procurement processes that help enable world-class cancer care.

About the role

As Purchasing Officer, you will provide expert purchasing support and guidance to stakeholders across Peter Mac while helping to ensure purchasing activities are delivered efficiently, accurately and in accordance with organisational policies and procurement frameworks. You will be a key point of contact for purchasing enquiries, contribute to continuous process improvement and play an important role in maintaining purchasing systems, catalogues and supplier agreements within Oracle FMIS and associated procurement platforms.

A regular day will see you:

• Providing advice and support to staff on purchasing processes, requisitions and procurement-related enquiries.
• Managing purchasing reports, monitoring outstanding orders and liaising with suppliers to resolve delivery and supply issues.
• Maintaining supplier catalogues, blanket purchase agreements (BPAs) and marketplace information to ensure accuracy and compliance.
• Supporting purchasing governance, process improvement initiatives and efficient procurement outcomes across the organisation.

About you

You are a customer-focused and detail-oriented professional who enjoys building positive relationships and delivering responsive support to a broad range of stakeholders. You are proactive, organised and thrive in a fast-paced environment where you can balance multiple priorities while maintaining high levels of accuracy and service.

You'll bring with you:

• Demonstrated experience in purchasing, procurement administration or a similar support role.
• Strong customer service, communication and relationship management skills, with the ability to engage effectively with stakeholders and suppliers at all levels.
• Experience using purchasing and inventory management systems, ideally Oracle Financials or a comparable enterprise system, together with strong Microsoft Office skills.
• Highly developed organisational skills with the ability to manage competing priorities, work independently and meet deadlines.
• Strong attention to detail, analytical thinking and problem-solving capabilities.
• A commitment to continuous improvement, governance and best-practice procurement processes.

Our benefits

We offer a range of benefits which support our people both personally and professionally, including:

• Generous salary packaging to increase your take home pay
• Discounted health insurance and eye care
• A comprehensive health and wellbeing program
• Public transport options at our doorstep and end of journey facilities for cyclists
• Onsite eateries and coffee shops and inviting rooftop garden spaces
• Pathways for professional development and new career opportunities
• Five weeks annual leave, 17.5% leave loading, monthly ADO's and purchased leave options
• Flexible, hybrid working arrangements

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Join us!

If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check, and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and a range of other diseases.

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

For a confidential discussion about this role, please contact Kimberly Davis-Kahofer, Director - Procurement, on 03 855 98033 or Kim.Davis@petermac.org.

Applications Close: 11:59PM, Sunday 04 October 2026

Position Summary

The Purchasing Officer provides purchasing support and advice to internal stakeholders and suppliers.

This includes but is not limited to source requirements as requested, manage reporting to ensure stakeholders are aware of delays in deliveries, provide users with support on how to raise a requisition, manage any enquiries received via phone or through email, and any other activity as require to ensure purchasing activities are executed efficiently and purchasing policies and principles are upheld meet Organisational and business needs.

As a Purchasing Super user in Oracle FMIS software, the Purchasing Officer is responsible for management of Blanket Purchase agreements and the catalogue.

Enterprise Agreement

HEALTH AND ALLIED SERVICES, MANAGERS AND ADMINISTRATIVE WORKERS

Classification or Salary Range

HS2

Immunisation Risk Category

Immunisation Category C

Key Relationships

Internal

• Chief Finance Officer
• General Counsel
• Executive Directors
• Operations Directors
• Cost Centre Managers
• Finance Systems
• Accounts Payable
• Clinical Product Advisor
• Loading Dock Manager

External

• Suppliers
• Health Share Victoria
• Honeywell
• Advance Science Warehouse

Skills

Essential Requirements

• Knowledge in purchasing administration and management.
• Demonstrated commitment to quality client service, including the ability to analyse and resolve client and system problems and issues.
• Highly developed customer service skills and professional telephone manner.
• Excellent interpersonal skills to enable communication with staff and suppliers at all levels.
• Ability to demonstrate a high level of accuracy and attention to detail.
• Ability to demonstrate a customer focused attitude.
• Highly developed computer skills, including knowledge of Purchasing and Inventory Management systems (Oracle) and Microsoft suite of applications (including Word, Excel).
• Demonstrable time management skills and the ability to perform several tasks concurrently.
• High level of initiative and problem-solving skills.
• Ability to work independently and as part of the purchasing team.

Desirable Requirements

• Previous experience in a hospital or medical environment would be an advantage.
• Understanding of HealthShare Victoria (HSV) contracts, polices requirements and processes.
• Experience in the use of the Oracle Financials System.
• Experience in purchasing, raising requisitions and etc.

Key Accountabilities

Key Accountabilities Demonstrated By / Key Performance Indicators 1. Professional Practice

1.Reporting - review and manage the nominated reports including

• PO invoiced not received report
• Outstanding PO report

1. Support staff that call with enquiries. This includes but is not limited to;

• chasing up suppliers for ETAs
• checking on the progress or status of purchase requisitions
• general purchasing enquiries

1. Contribute to the establishment of catalogued items, adding and deleting as required.
2. Manage the purchasing and FMIS inbox and respond to all emails and enquiries in an efficient manner.
3. Ensure changes made to HSV contracts are reflected in the BPAs held in Peter Mac FMIS and Advance Purchasing Platform.
4. Manage blanket purchase agreements (BPAs) and Advance Marketplace for allocated suppliers. Including:

• resolve issues
• update price and descriptions
• monitor performance
• negotiate BPA variations through effective supplier relationships to enhance business outcomes.

1. Quarterly report which cross references all Advanced Market Place products against the HSV catalogue to ensure descriptions match, and to avoid price creep.
2. Manage any concerns raised or refer to the Senior Purchasing Officer.
3. Manage allocated suppliers base in the requisition pool and ensure timely processing
4. Any other duties as required.
5. Communication and Teamwork
6. Maintain a professional manner with both internal and external customers.
7. Provide the highest standard of customer service to both internal and external customers.
8. Use appropriate means of communication to accurately determine needs.
9. Provide advice, information and guidance on purchasing related matters.
10. Provide governance and support good practice in purchasing.
11. Support the Senior Purchasing Officer/s as required. This includes but is not limited to:

• BPA price and item description updates
• Advanced Market place platform updates
• Managing the requisition pool.

1. Be the main point of contact for all purchasing users (Oracle iProc and Advanced Market Place).

Key Accountabilities (Contd..)

Learning & Development

• Develop and own the purchasing processes, policy and governance documents and update accordingly.
• Identify opportunities for process improvement increasing efficiency within the purchasing process.

Quality & Safety

• Maintain an understanding of individual responsibility for safety, quality and risk, and contribute to organisational quality and safety initiatives
• Fulfil your roles and responsibilities as described in the Peter Mac World’s Best Cancer Care (Clinical Governance) Framework
• Follow Peter Mac's safety, quality and risk policies, procedures and guidelines
• Escalate concerns regarding safety, quality and risk to appropriate staff member, if unable to resolve yourself
• Comply with the National Safety and Quality Health Service Standards and other regulatory requirements
• Work in accordance with the Data Accountability Framework to maintain data integrity
• Escalate safety, quality and risk concerns to the appropriate staff member if you cannot resolve them directly
• Participate in quality audits and compliance monitoring activities (as required)
• Pursue opportunities for continuous improvement

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.