Job Description

Position Title:

Purchasing Office Asst

Position Type:

Full time

Scheduled Weekly Hours:

40

Categories:

Staff Non-exempt

Job Duties:

Bucknell University is seeking a Purchasing Office Assistant to join our Facilities Team. In this position, the successful candidate will purchases goods, materials, and services to ensure for the department's operational, maintenance, and projects needs accounting for price, quality, delivery, and continuity of supply. Additionally, they will manage supplier relationships and communication, sources new vendors, establish ordering processes, and enter suppliers in Enterprise Resources Planning (ERP) software. The Purchasing Office Assistant will collaborate with Procurement, Accounts Payable, the warehouse, and supervisors to ensure timely delivery and receipt of purchased items and services.

Reporting Relationship

• Reports to the Director of Business Operations - Facilities

Work Setting/Schedule

• On-campus

• Monday - Friday, Day Shift

What You Will Do

• Sources goods, materials, and services to support ongoing operations, maintenance, and projects on campus. Purchases materials and adds suppliers to ERP software. Reviews open purchase orders and updates status. Manages supplier relationships.

• Oversees the department's procurement card. Utilizes and reconciles procurement card in alignment with university's policy. Processes payments for utilities.

• Processes construction pay applications. Collaborates with Project Managers for capital projects to troubleshoot any delays or concerns regarding construction purchases. Answers delivery questions and communicates with others on strict deadlines.

• Seeks vendors that are owned by local, minority, and sustainable companies. Creates and maintains relationships with a diverse list of suppliers.

• Develops relationships with leadership and understands work being done on campus. Trains and helps new supervisors with ERP and department best practices. Serves as department representative on Buyer's Group and Purchase Order (PO) Team.

• Works with leadership to identify items for disposal. Works with Procurement Department to assure that items follow asset disposal policy. Gathers information, images, and electronically posts items for sale. Facilitates any buyer questions and coordination of payment and pick up.

• Processes work order and escalates as needed.

• Non-essential duties: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring

Required

• High school diploma or GED

• 2 years of experience in purchasing, work order management systems, and ERP software

Preferred

• Vocational or technical training or degree

• 4 years of experience in purchasing, work order management systems, and ERP software

Physical Requirements

• Office environment/no specific or unusual physical or environmental demands

Job Exempt:

No

Salary Range:

18.40-23.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu