Job Description

About Us:

Since 1987, Eagle Fire Inc. has been a trusted leader in fire protection services, specializing in fire sprinkler systems, fire alarms, special hazards, and life safety solutions for commercial, industrial, government, and mercantile facilities.

Join Our Growing Team:

We’re seeking a Purchasing Manager to support our Kennesaw and Cartersville, GA offices. Join our team and help ensure our installation and service teams have the materials, equipment, and supplies needed to complete projects efficiently and serve our customers.

Why Work With Us?

In addition to standard benefits, team members enjoy Eagle Fire Perks:

• $2,000 Employee Referral Program
• Apprenticeship opportunities
• Boot Reimbursement (1x per year)
• Employee Assistance Program
• 10 Paid Holidays
• NICET Test Reimbursement
• Tuition Reimbursement
• Uniforms Provided

Position Summary:

The Purchasing Manager oversees purchasing and material coordination for the Kennesaw and Cartersville, GA offices. This role manages vendor relationships, coordinates material availability, maintains inventory controls, and supports timely, cost-effective procurement for installation projects and service work.

This is a hands-on management position that combines daily purchasing responsibilities with oversight of purchasing and warehouse activities. The Purchasing Manager works closely with project managers, service teams, field leadership, and accounting to maintain accurate records, resolve material issues, and improve purchasing processes across both locations.

Key Responsibilities:

Purchasing and Vendor Management

• Manage daily purchasing activities for both offices, prioritizing requests based on project schedules and service needs
• Obtain and evaluate vendor quotes, comparing pricing, availability, lead times, freight costs, and payment terms
• Negotiate competitive pricing and delivery terms within company purchasing guidelines and approval limits
• Create, review, and track purchase orders for projects, service work orders, inventory, and operational supplies
• Develop and maintain reliable vendor relationships, monitor performance, and resolve pricing, quality, and delivery concerns
• Identify opportunities to consolidate purchases, reduce unnecessary freight and rush orders, and improve cost control
• Coordinate substitutions with the appropriate project or technical team before ordering

Inventory and Material Coordination

• Oversee receiving, storage, organization, and distribution of materials at both locations
• Coordinate with project managers and service teams to confirm material requirements and delivery schedules
• Monitor stock levels and establish replenishment practices that balance operational needs with excess inventory
• Ensure received materials are accurately recorded and assigned to the appropriate job, service work order, or inventory location
• Maintain current job equipment lists, including quantities ordered, quantities received, and outstanding materials
• Coordinate inventory counts, investigate discrepancies, and process adjustments according to company procedures
• Manage transfers between offices, job sites, and inventory locations
• Oversee returns, return merchandise authorizations (RMAs), warranty claims, and vendor credits
• Coordinate shipping and delivery to job sites, service customers, and other company locations

Team Leadership and Process Improvement

• Direct and prioritize the work of assigned purchasing and warehouse team members
• Establish clear expectations for order accuracy, receiving, inventory documentation, and internal communication
• Train and coach team members on purchasing procedures, systems, and material handling practices
• Maintain consistent purchasing and inventory processes across both offices
• Track purchasing activity, material shortages, open orders, and vendor issues, communicating concerns to leadership
• Support safe, organized warehouse operations and adherence to company procedures

Documentation and Accounting Coordination

• Ensure purchase orders, packing lists, and invoices are accurately matched
• Resolve quantity, pricing, freight, and billing discrepancies with vendors and accounting
• Confirm purchases are assigned to the correct job, service work order, or account
• Ensure documentation is submitted promptly to support invoice processing and job cost accuracy
• Maintain complete purchasing records and follow company authorization requirements
• Perform other duties as assigned by the supervisor

Job Requirements:

• Strong knowledge of purchasing, vendor coordination, inventory control, and material logistics
• Ability to negotiate pricing, evaluate quotes, and make purchasing decisions within established authority
• Experience creating and tracking purchase orders and reconciling receiving and invoice documentation
• Ability to manage competing priorities and respond to changing project and service needs
• Strong leadership skills with the ability to coordinate work, coach team members, and hold others accountable
• Proficiency in Microsoft Excel, Outlook, and purchasing or inventory management systems
• Strong attention to detail, organizational skills, and follow-through
• Excellent verbal and written communication skills
• Ability to work independently and collaborate with office and field teams
• Ability to travel regularly between the Kennesaw and Cartersville offices
• Valid driver’s license with an acceptable driving record
• Ability to successfully complete required background screening and drug testing

Education and Experience:

• High school diploma or equivalent required
• Five or more years of purchasing, procurement, or inventory management experience
• Prior supervisory or team leadership experience
• Experience supporting multiple locations or coordinating purchasing for concurrent projects preferred
• Experience in fire protection, construction, mechanical trades, or a related industry strongly preferred
• Associate or bachelor’s degree in supply chain management, business administration, or a related field preferred

Physical Requirements and Work Environment:

• Work is performed in office and warehouse environments, with regular travel between both locations
• Ability to use a computer and review purchasing and inventory records for extended periods
• Ability to stand, walk, bend, crouch, and reach while checking inventory and coordinating warehouse activities
• Ability to occasionally lift and move materials weighing up to 50 pounds, using assistance or material handling equipment as appropriate
• Ability to wear required personal protective equipment in warehouse and job site environments
• Ability to perform the essential functions of the position with or without reasonable accommodation

Grow With Us!

At Eagle Fire, we take pride in providing opportunities for professional growth and career advancement. If you’re an experienced purchasing professional who enjoys leading a team, improving processes, and supporting field operations, we’d love to hear from you!

Eagle Fire Inc. is an Equal Opportunity Employer and Drug-Free Workplace.