Posting number: 2026-00033
Department: Finance
Division: Finance Purchasing
Job classification: Purchasing Manager
Posting type: Open
Categories: Accounting and Finance
Lead public procurement for a full-service city at the north end of Silicon Valley.
Incorporated in 1954, the City of Milpitas is a general law city with a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and water and sewer utilities. The City Council makes planning and policy decisions for residents and oversees the City's $292.3 million budget. Issues currently challenging the City include development, quality of life, and traffic.
The Finance Department provides fiscal strategies and operations for the City in accordance with City Council policies and relevant regulations, with a capable staff of 31 FTEs. The Department plans, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, treasury, asset and debt management, procurement, risk management, utility fiscal services, business licenses, and customer service. Milpitas has received the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for 23 consecutive years and the Certificate of Achievement for Excellence in Financial Reporting for 30, as well as the California Society of Municipal Finance Officers (CSMFO) Excellence Award for its operating budget.
Under general direction of the Finance Director or designee, the Purchasing Manager plans, organizes, and directs the centralized purchasing and procurement activities of the City, including the acquisition of materials, supplies, equipment, and services. The Purchasing Manager directs Citywide contract administration, including the execution of agreements, amendments, and change orders; ensures compliance with the Milpitas Municipal Code, the California Public Contract Code, and applicable state and federal procurement regulations; and administers the City's e-procurement platform and the purchasing and contract functions of the Tyler ERP system. This is a management-level classification that exercises full supervisory responsibility over assigned staff. This is a newly established classification. The Purchasing Manager will lead the Purchasing Division and continue to develop its policies, procedures, and systems.
The ideal candidate will have experience planning, organizing, and directing the centralized purchasing and contract administration activities of a public agency, including developing specifications and conducting Invitations for Bid, Requests for Proposal, Requests for Qualifications, and Requests for Quotation. The ideal candidate will have supervised and developed procurement staff; established Citywide or agencywide purchasing policies, procedures, and internal controls; administered ERP and e-procurement systems and a procurement card program; and prepared staff reports and resolutions for a governing body. The ideal candidate will serve as a resource and trainer for City departments on procurement matters and will identify issues that require review by the City Attorney. A professional certification in public procurement and a Master's degree in a related field are highly desirable.
Receives general direction from the Finance Director or designee. Exercises direct and indirect supervision over professional, technical, and clerical staff.
For the complete job description, please click here: Class Specifications | Purchasing Manager (https://www.governmentjobs.com/careers/milpitas/classspecs/1880558)
Duties may include, but are not limited to, the following:
To submit a complete application, please attach a professional resume and a cover letter. Your cover letter should describe your public procurement and contract administration experience, the systems you have administered, and how you would lead and strengthen a centralized purchasing function. Applicants who hold a procurement certification should attach documentation. Applications without a resume and cover letter will not be reviewed.
Panel interviews are tentatively scheduled for the week of January 4, 2027 via Zoom.
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. The examination process, including dates, may be changed as deemed necessary by the Human Resources Department. City communication regarding the selection process will be by email; please ensure you have access to the email address on your application. Target start: late February 2027. Relocation expenses will not be reimbursed for this position.
Appointment is contingent on a satisfactory background check, including Department of Justice fingerprinting and a credit check for this position's responsibility for City contracts and procurement, and on reference checks.
Recruitment contact: Ernest Azevedo, Human Resources, (408) 586-3086, HRRecruitment@milpitas.gov.
Based on departmental needs, incumbents in this position may be authorized to work remotely up to two (2) days per week.
This is an unrepresented management classification. Salary placement is within the range based on qualifications. Benefits for unrepresented employees are summarized in the Unrepresented Benefits Handbook. https://www.milpitas.gov/282/Employee-Labor-Relations
Work is typically performed indoors in a standard office environment; frequent sitting for extended periods; ability to talk and hear in person and by telephone; use of hands and fingers to operate standard office equipment; occasional carrying, bending, squatting, twisting, pushing, and pulling; ability to lift and carry up to 25 pounds occasionally; ability to work occasional nights and/or weekends; and ability to travel to various locations within and outside the City of Milpitas.
Incumbents in this position are required to file a Conflict of Interest Statement (Form 700) upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833.
In accordance with Government Code Section 3100, all City of Milpitas employees are Disaster Service Workers and may be required to perform assigned duties in the event of an emergency or disaster.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. Applicants who need an accommodation in the application or selection process should contact Human Resources at (408) 586-3090 or HRRecruitment@milpitas.gov by the final filing date.
The City of Milpitas is an Equal Opportunity Employer. Applicants are considered without regard to race, color, religion, sex, national origin, ancestry, age, disability, marital status, sexual orientation, gender identity, veteran status, or any other basis protected by law.
Agency: City of Milpitas, 455 E. Calaveras Blvd., Milpitas, California 95035 | 408-586-3090 | www.milpitas.gov
Located at the southern end of San Francisco Bay, Milpitas is a progressive community that is an integral part of Silicon Valley. A full-service city with water utility, sewer utility, police and fire services, Milpitas celebrates a diverse population of 80,273. Under a Council-Manager form of government, the City Council has established the following seven priority areas of service and policy: public safety, environment, transportation and transit, economic development and job growth, neighborhoods and housing, community wellness and open space, and governance and administration. For more information, visit: www.milpitas.gov
