Job Description

Our client in the US is seeking an organized, detail-oriented coordinator to support day-to-day purchasing and inventory operations. This role is central to keeping the equipment flow accurate and efficient — from the moment they acquire a unit to the time it leaves the warehouse.

Responsibilities

• Issue and track purchase orders in the inventory management system.
• Manage receipts and maintain accurate log entries as inventory moves through the system.
• Reconcile open POs over time — items may come in partially, be substituted, or change over weeks/months.
• Handle data loads from multiple sources and allocate costs appropriately.
• Respond to third-party inquiries about inventory status (sold, scrapped, leased, consigned).
• Maintain exception logs and flag discrepancies.
• Support recosting activities and work with the purchasing team to keep records current.
• Process additions, removals, and status changes in the inventory system.
• Support scrap and change order processing.

Requirements

• Someone who is comfortable working across multiple systems and data sources simultaneously.
• Strong attention to detail is essential — this role touches a lot of moving parts and accuracy matters.
• You should be comfortable with structured data entry workflows and inventory or purchasing systems.
• Able to manage competing priorities without dropping the ball.
• Excel proficiency — used for reconciliations and data management.
• Good communication skills — must be comfortable reporting back to third parties professionally.
• Prior experience in purchasing coordination, inventory management, or equipment operations is a plus.
• ERP or inventory system exposure is a plus.

Nice to Have

• Accounting or finance background (AP/AR experience valued for future scope expansion).
• CPA or bookkeeping background.
• Experience with reconciliation of two-report comparisons.