Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Certificates of insurance and general contractor licenses:

• Assists in the request and review of renewed certificates of insurance, ensuring alignment with company standards and inclusion of all required endorsements.
• Assists with the request of renewed general contractor licenses.
• Verifies documentation within SharePoint, applying requisite metadata for saved insurance certificates and contractor licenses.
• Assists with monitoring and responding to inbound communications in the designated mailbox relating to insurance certificates and contractor licensing documentation.

Filing:

• Prepares and applies accurate labeling for physical and digital files.
• Provides support with filing purchase orders, contractual agreements, and other procurement-related documentation.

Expedite Report:

• Assists in vendor follow-up efforts to confirm and expedite material deliveries per scheduled timelines.
• Assists in tracking turnaround orders, ensuring timely receipt of goods and materials.

Other Purchasing duties:

• Supports Purchasing team members across a range of projects and assigned procurement activities.
• Assists with the organization and streamlining of existing purchasing records and documentation.

EDUCATION AND EXPERIENCE

Must be enrolled as a full-time student with a sophomore or higher classification, at an accredited four-year college or university in Business Administration or Supply Chain Management program. Must be a self-starter, able to work unsupervised and able to make decisions. Must have strong organization and communication skills, maintain a professional attitude and demeanor. Ability to use MS Office, Excel, ShareFile, SharePoint, and other software as required.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver’s license

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