Job Description

SWOT Hospitality is looking for a detail-oriented and organized Purchasing & Cost Control Officer to join our team. The successful candidate will be responsible for purchasing activities, cost monitoring, inventory control, and warehouse operations, ensuring cost efficiency, product quality, and compliance with company procedures across our hotel operations.

Key Responsibilities

Purchasing & Procurement

• Manage daily purchasing activities for all hotel departments, including F&B, Housekeeping, Maintenance, Spa, and other operational areas.
• Research the market and evaluate suppliers based on pricing, quality, reliability, and service.
• Negotiate prices, payment terms, and supplier agreements.
• Prepare, issue, and monitor purchase orders.
• Ensure timely deliveries and verify the accuracy of invoices and supporting documentation.
• Identify price discrepancies and maintain accurate supplier records.

Cost Control

• Monitor food, beverage, and operational supply costs.
• Track consumption, stock movements, and departmental expenses.
• Identify discrepancies, minimize waste, and prevent unnecessary losses or overstocking.
• Support cost optimization initiatives and ensure compliance with established budgets and procedures.

Warehouse & Inventory Management

• Oversee the receiving, storage, and distribution of goods and materials.
• Ensure proper stock rotation and compliance with FIFO/FEFO procedures, as applicable.
• Conduct regular and ad hoc stock counts and investigate discrepancies.
• Monitor minimum and maximum stock levels to ensure adequate inventory.
• Maintain accurate records of stock movements, invoices, and internal transfers.
• Ensure that warehouse operations comply with hygiene, safety, and storage standards.
• Collaborate with all hotel departments to ensure efficient stock availability and smooth daily operations.

Requirements

• Previous experience in purchasing, cost control, inventory management, or warehouse operations, preferably within the hospitality industry.
• Good understanding of procurement procedures, supplier negotiations, and stock management.
• Strong analytical, organizational, and numerical skills.
• Excellent attention to detail and problem-solving abilities.
• Good knowledge of Microsoft Excel; experience with hotel management or inventory systems will be considered an advantage.
• Ability to work independently and collaborate effectively with different departments.
• Good command of English will be considered an advantage.

Benefits

• Gross Monthly Salary: €1.690–€1.900, depending on qualifications and experience.
• A professional and supportive working environment.
• Opportunities for professional development and career growth.
• The opportunity to contribute to the operational efficiency and financial performance of our hotel operations.