Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.

Responsibilities:

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  Maintain and organize incoming purchasing and vendor emails daily through the company purchasing inbox.

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  Process order confirmations from vendors and suppliers accurately and efficiently.

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  Update financial systems with purchase order details, quantities, and costs using QuickBooks.

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  Update job tracking systems with material status, deliveries, and material arrivals using Moraware.

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  Track delivery schedules, ETA details, incoming deliveries, and material receipts.

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  Monitor and follow up on open purchase orders to ensure timely delivery and completion.

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  Review upcoming jobs and identify stock material ordering requirements through system-generated reports.

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  Compile and maintain sink counts for purchasing and inventory planning purposes.

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  Review and scrub job costing data for accuracy and completeness using internal spreadsheets, QuickBooks, and Moraware.

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  Assist in maintaining purchasing system views, reports, and material tracking records.

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  Communicate with coordinators, vendors, suppliers, and internal departments regarding order status, deliveries, and material updates via email.

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  Identify discrepancies in pricing, quantities, deliveries, and inventory records, and promptly notify the purchasing team.

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  Maintain organized purchasing documentation and ensure proper uploading and filing of records within the system.

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  Ensure all purchasing and inventory data is accurate, updated, and properly documented.