The Purchasing Coordinator supports procurement operations by managing purchase orders, maintaining vendor relationships, and ensuring compliance with contract and insurance requirements. This role ensures purchasing accuracy, enforces vendor standards, and supports efficient and controlled procurement processes across the organization.
Requirements
Key Responsibilities
Purchase Order Management
- Create and maintain purchase orders in the ERP system, ensuring accuracy in pricing, quantities, coding, and approvals
- Review purchase requests for completeness and compliance with company policies
- Monitor open purchase orders and follow up on discrepancies, delays, or missing documentation
- Ensure proper audit trail and documentation for all purchasing transactions
Vendor & Preferred Vendor Management
- Maintain and update the approved/preferred vendor list
- Support onboarding of new vendors, including system setup and documentation collection
- Serve as a point of contact for vendor inquiries and issue resolution
- Guide internal teams toward use of preferred and approved vendors
Contracts & COI Compliance
- Ensure required vendor contracts are executed and maintained on file
- Track and maintain Certificates of Insurance (COIs) for applicable vendors
- Monitor expiration dates and proactively follow up to ensure continuous compliance
- Support enforcement of company procurement and contractor engagement policies
Controls & Process Support
- Ensure purchase orders are coded correctly (location, department, item/account)
- Identify and resolve discrepancies between purchase orders, invoices, and receipts
- Support process improvements to enhance procurement accuracy and efficiency
- Assist with audits by providing documentation and reports
Qualifications
- 2–5+ years of experience in purchasing, procurement, or accounts payable
- Experience with ERP systems (NetSuite preferred)
- Strong attention to detail and organizational skills
- Understanding of purchasing workflows and basic accounting concepts
Key Skills
- Detail-oriented and process-driven
- Strong follow-up and communication skills
- Ability to manage multiple priorities
- Vendor coordination and relationship management
- Compliance-focused mindset
IMC’s roots in dirt floor foundries have blossomed into worldwide recognition in the anode and rod production industry. Dedicated management teams led the company expansion to a new 160,000 square foot copper and brass mill in the 1990s. Today, the site is an industry beacon, operating as a state-of-the-art, technologically-advanced and environmentally-friendly facility, with plenty of space for future expansion.
The customer is always the ultimate focus, which is why IMC’s manufacturing process is engineered to produce hot-rolled and fine-grained copper, which is preferred in end-user processes. Each step of IMC’s high-speed production is closely and continuously computer-monitored, from analytical testing of raw feed, through alloying and at final quality certification. In this way strict customer specifications are assured.
More than 50% of our product volume is sold in 40+ countries, primarily utilizing a global network of agents and distributors. Our system of freight forwarders, intermodal carriers and steamship lines give us the worldwide reach needed to put our products in the most demanding end-use applications. It takes experience and expertise to meet the current and future needs of a global industry.
We have specialists able to work one-on-one with customers on everything from special skid designs, to custom chemistry and to unique copper configurations for custom applications.
